Administrative Support V

Alberta Health Services; Calgary; On-site; CAD 43,000 - 52,000; Part time

Job summary

Alberta Health Services in Calgary is seeking an Administrative Support V at Foothills Medical Centre to support bed placement, admissions and transfers. You will act as a liaison with physicians and nursing staff to ensure accurate admissions and proper isolation requirements.

This Regular Part Time role (FTE 0.60) involves attending daily huddles, coordinating with units and admitting staff, and maintaining strict confidentiality.

Qualifications

• Post-secondary certificate in office or business administration.
• Grade 12 or equivalent; proficient in Connect Care; strong English skills.
• Accurate 40–50 wpm keyboarding; experience with Netscape and Windows (Word/Excel/Access).
• Ability to work under stress, prioritize tasks, and maintain confidentiality.
• Healthcare or medical office experience preferred.
• Experience dealing with the public is an asset.
• Leadership or work leadership experience is an asset.

Responsibilities

• Perform complex clerical duties for bed allocation, admission, and transfers.
• Place admissions according to diagnosis and isolation requirements.
• Serve as first contact for physicians seeking hospital admission.
• Communicate effectively with physicians, nurses, and medical staff.
• Attend daily huddle and coordinate with units, clerks, managers and admitting staff.
• Provide guidance and work leadership to student placements.
• Maintain confidentiality per privacy laws and policies.

Skills

Typing 40-50 wpm

Connect Care proficient

MS Word/Excel/Access

Strong communication

Confidentiality

Under pressure

Education

Certificate in office or business administration

Tools

Netscape

Windows

Microsoft Word

Excel

Access

Job description

Working under the general supervision and guidance of the FMC Senior Flow Coordinators, this position performs complex clerical duties related to patient bed allocation, admission, and direct admission and transferring of patients. The successful candidate is responsible for accurately placing admissions according to diagnosis and isolation requirements. The position serves as a point of initial contact for physicians seeking admission of patients to hospital through any of the Main, Emergency Admitting areas. Must be able to communicate effectively with physicians, nurses, and other medical staff. Other duties include: attending daily huddle, communicating with units, unit clerks, unit managers, admitting staff and physicians, and providing guidance and work leadership to student placements. The employee shall maintain confidentiality of all AHS information in accordance with HIA, FOIP, and other privacy legislation in effect and shall comply at all times with AHS’s Information Privacy and Information Security policies.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Bed Placement
• Primary Location: Foothills Medical Centre
• Multi-Site: Not Applicable
• FTE: 0.60
• Posting End Date: 16-NOV-2026
• Employee Class: Regular Part Time
• Date Available: 30-NOV-2026
• Length of Shift in weeks: 12
• Shifts per cycle: 36
• Days Off: As Per Rotation
• Minimum Salary: $31.09
• Maximum Salary: $37.81
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Bed Placement
• Primary Location: Foothills Medical Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.60
• Posting End Date: 16-NOV-2026
• Employee Class: Regular Part Time
• Date Available: 30-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 12
• Shifts per cycle: 36
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $31.09
• Maximum Salary: $37.81
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Grade 12 or equivalent required. Proficient in Connect Care. Excellent knowledge of the English language both written and oral. Able to maintain a professional image and demonstrated ability to remain calm, courteous, sensitive, and tactful. Accurate and proficient keyboarding skills of 40-50 wpm required. Demonstrated proficiency of Netscape and Windows (Microsoft Word, Excel, and Access). Demonstrated ability to work well under stress and heavy workload. Must be able to prioritize on an ongoing basis. Demonstrated ability to work independently. Demonstrated effective communication skills when dealing with staff, managers, and physicians. Skilled at paying close attention to detail. Ability to maintain strict confidentiality.

Preferred Qualifications:

Experience in a health care or medical office setting preferred. Prior experience working with the public is an asset. Work leadership experience is an asset.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Create and manage profiles for future opportunities.

Calgary Zone, Calgary, Foothills Medical Centre

Calgary Zone, Calgary, Foothills Medical Centre

Calgary Zone, Calgary, Foothills Medical Centre