Administrative Support VI

Alberta Health Services; Calgary; Hybrid; CAD 47,000 - 57,000; Full time

Job summary

Alberta Health Services in Calgary invites applications for an Administrative Support VI/Program Administrator in the Department of Pediatrics. You will coordinate the Pediatric Respirology and Infectious Diseases training programs and provide senior administrative support in a teaching hospital setting.

The role requires exceptional communication, problem-solving and confidentiality, with a hybrid work arrangement of four days on-site and one day remotely. Posting closes 10-NOV-2026.

Qualifications

• Completion of post-secondary education (e.g. diploma in business or office administration, specialized external certification).
• 5 years’ senior administrative experience in a teaching hospital/multidisciplinary medical or educational institution.
• Minimum three years administrative experience in a multidisciplinary health care administrative area.
• Proficient typing skills with 60 WPM+ and strong MS Office/Outlook skills.
• Experience with One45, Peoplesoft, CaRMS, MEDsys and SharePoint is a strong asset.

Skills

Excellent communication

Strong organizational skills

Problem solving

Teamwork and collaboration

Self-directed / autonomy

Education

Post-secondary business/office administration diploma

Tools

Microsoft Office

Outlook

One45

Peoplesoft

CaRMS

MEDsys

SharePoint

Job description

The Department of Pediatrics has an exciting opportunity for a Program Administrator coordinating the Sections of Pediatric Respirology and Infectious Diseases training programs. Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support VI/Program Administrator, you are responsible for the operational administration of the Pediatric Respiorology and Infectious Diseases training programs. The role requires strong administrative support skills, careful judgement and active knowledge of priorities and current issues to be successful. Superior communication and problem-solving skills are necessary to manage and resolve complex and confidential situations where the impact of error could be high. Current hybrid work arrangement is 4 days/week onsite, 1 day/week remote.

Description:

As an Administrative Support VI, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support VI
• Union: AUPE GSS
• Unit and Program: Department of Pediatrics
• Primary Location: Alberta Children's Hospital
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 10-NOV-2026
• Employee Class: Regular Full Time
• Date Available: 01-DEC-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $33.87
• Maximum Salary: $41.19
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support VI
• Union: AUPE GSS
• Unit and Program: Department of Pediatrics
• Primary Location: Alberta Children's Hospital
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 10-NOV-2026
• Employee Class: Regular Full Time
• Date Available: 01-DEC-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $33.87
• Maximum Salary: $41.19
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. diploma in business or office administration, specialized external certification).

Additional Required Qualifications:

5 years’ senior administrative experience in a teaching hospital/multidisciplinary medical or educational institution is required to understand the complex relationship between clinical operations and educational programming. Post-secondary Medical Office Assistant or graduate of a recognized business / secretarial administrative program. Minimum three years of administrative experience in a multidisciplinary health care administrative area. Intermediate/Advanced computer skills with demonstrated recent use and/or training in Microsoft Office and Outlook. Proficient typing skills with 60 WPM+ (test may be administered). Excellent communication skills – written and oral. Awareness of organizational policies and procedures. Creativity, innovation, enthusiasm and respect. Resiliency and flexibility; ability to work under pressure, strong work ethic. Excellent organizational skills: ability to manage and prioritize work effectively. Strong problem solving and conceptual skills. Ability to deal with difficult issues in a sensitive and confidential manner. Self-directed and able to work under minimal supervision. Ability to foster and promote teamwork, collaboration and partnership.

Preferred Qualifications:

Recent, relevant experience in One45, Peoplesoft, CaRMS, MEDsys and Sharepoint. Experience in Residency/Fellowship programs a strong asset.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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