Administrative Support III

Alberta Health Services; Rimbey; On-site; CAD 35,000 - 43,000; Full time

Job summary

Alberta Health Services at Health Shared Services is seeking an Administrative Support III at the Rimbey Hospital & Care Centre. You will obtain and input accurate demographic and financial information on patients, ensuring correct record linkage and privacy compliance.

This 0.55 FTE role requires medical terminology knowledge, 40 wpm typing, strong computer skills and excellent English communication to support the registration process across hospital entry points.

Qualifications

• Must complete Grade 12 or equivalent.
• Medical Terminology certificate required and testing done prior to interview.
• Accurate typing speed of 40 wpm required, and testing done prior to interview.
• Strong computer skills are required.
• Excellent English language skills, both written and oral.

Responsibilities

• Obtains and inputs accurate demographic and financial information from patients.
• Applies Positive Patient Identification during registration to ensure correct records.
• Verifies patient eligibility for healthcare coverage.
• Reviews Financial Agreement Forms for patients without valid provincial healthcare coverage.
• Prepares labels and wristbands, verifying patient name and DOB.
• Informs patients about accommodation options and processes.
• Adheres to privacy legislation and provincial policies; performs duties accordingly.
• Performs other related duties as assigned by the Supervisor.

Skills

Typing 40 wpm

Computer skills

English proficiency

Communication skills

Customer service

Education

Grade 12 or equivalent

Medical Terminology certificate

MOA/Unit Clerk/Admitting Clerk experience (preferred)

Job description

Your Opportunity: At Health Shared Services our mission is to provide a patient-focused, quality health system that is accessible and sustainable for all Albertans. Working under the general supervision and guidance of the Supervisor, Registration, Switchboard & Patient Information, the Administrative Support III is responsible for obtaining and inputting accurate demographic & financial information, on the appropriate hospital information system, on patients, presenting at various entry points of the health system. Essential functions of the position: Obtains and records accurate demographic and financial information on patients, by interviewing patients, family members and/or care providers. Consistently applies Positive Patient Identification during the registration/pre-registration process to ensure accurate record linkage, support safe delivery of patient care and reduce identify theft. Verifies patient eligibility as it relates to healthcare coverage. Reviews Financial Agreement Forms with patients who do not have valid provincial healthcare coverage & ensures that forms are completed appropriately. Prepares identification labels, identification wristbands and verifies patient's name and date of birth when applying wristband to patient. Informs patients about options for accommodation and the process for requesting preferred accommodation. Consistently applies best practice as outlined in the Provincial Registration Standards & Practices Manual. Adhere to mandatory privacy legislation, including the Health Information Act (HIA), Access to Information Act (ATIA), and Protection of Privacy Act (POPA), and complete all duties in accordance with Provincial policies and procedures, legislation and regulations. Performs other related duties as assigned by the Supervisor.

Description: As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company: Health Shared Services Classification: Administrative Support III Union: AUPE GSS Unit and Program: Registration Primary Location: Rimbey Hospital & Care Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 0.55 Posting End Date: 26-AUG-2026 Temporary Employee Class: Temp P/T Benefits Date Available: 07-SEP-2026 Temporary End Date: 30-SEP-2027 Hours per Shift: 5, 6.5 Length of Shift in weeks: 12 Shifts per cycle: 42 Shift Pattern: Days, Evenings, Weekends Days Off: As Per Rotation Minimum Salary: $25.72 Maximum Salary: $31.25 Vehicle Requirement: Not Applicable

Required Qualifications: Completion of Grade 12 or equivalent.

Additional Required Qualifications: Medical Terminology certificate required and testing done prior to interview. Accurate typing speed of 40 wpm required, and testing done prior to interview. Strong computer skills are required. Demonstrated proficiency in the English language, both written and oral required. Employs effective communication skills, promoting and adhering to excellent customer service in every interaction regardless of who it is with. Must have excellent communication skills as there is a high degree of interaction with patients and a variety of disciplines at all levels of the organization. Ability to function effectively in a highly dynamic environment, including working under pressure, adapting and responding to changing priorities and meeting deadlines. Ability to work independently with minimal supervision. Able to work all shifts as operationally required. Physical requirements include the ability to push/pull patients presenting in wheelchairs, assisting with carrying patient belongings upwards of 20 lbs.

Preferred Qualifications: Post-secondary education applicable to position - MOA/Unit Clerk/Admitting Clerk with no less than one year experience is preferred. Experience in a healthcare or medical office setting is preferred. Experience practicing N-O-D: tells the patient his/her name, explains his/her occupation and what he/she will be assisting the patient with.