Administrative Support III

Alberta Health Services; Ponoka; On-site; CAD 35,000 - 43,000; Full time

Job summary

Alberta Health Services in Ponoka, Alberta is seeking a Nutrition Food Service Administrative Support III to assist patient meal operations and unit requests. Under supervision of a Food Services Supervisor, you will process diet orders, print menus, manage invoices, and support staff scheduling.

The role requires Grade 12, excellent communication, and experience with office procedures; preferred diploma in office administration and familiarity with CBORD, Meditech, and payroll time entry.

Qualifications

• Completion of Grade 12 or equivalent.
• Excellent written and verbal communication skills.
• Preferred: Diploma in office administration and Microsoft Office certification; experience with basic financial procedures and listed software.

Responsibilities

• Process diet order changes and print menus/tray tickets.
• Complete food and supply orders.
• Complete time entry and staff replacement requests.
• Prepare month-end reports and invoice coding.
• Manage deposits and banking tasks.

Skills

Communication

Dietetic terminology

Scheduling

Payroll time entry

Staff replacement

Time management

Education

Grade 12

Office administration diploma

Microsoft Office certification

Tools

CBORD

Meditech

Markview

E-People

iProcurement

SyscoSource

Microsoft Office

Job description

Make a significant impact on patient-focused health care as a Nutrition Food Service (NFS) Administrative Support III. NFS is a provincial service that is committed to provide nutritious, healthy, high quality meal service to patients, staff, visitors and the community.Located in the town of Ponoka, within the heart of Central Alberta, you will provide a wide range of services that directly impact patient care as an Administrative Support III. You will be integrated as part of a dynamic team that includes Food Service Workers, Cooks, Supervisors, Managers, Dietitians and other interdisciplinary health care workers.Centennial Centre for Mental Health and Brain Injury is one of the most modern mental health referral centers in Western Canada. The facility is not a traditional hospital, but rather a facility that provides specialized mental health and brain injury treatment and care.This position will be accountable for performing a variety of tasks to ensure a quality patient, resident and customer experience. Under the general supervision of a Food Services Supervisor, they will use strong customer service, teamwork and organizational skills to:Process diet order changes and print menus/tray tickets.Complete food and supply orders.Complete time entry.Secure replacement for staff absences.Complete month-end reports.Manage requests from units for food supplies.Confirm accuracy of and code invoices.Manage deposits, coin orders and float.Complete other duties as assigned.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Patient Food Services
• Primary Location: Cent. Ctr for MH and Brain Inj
• Multi-Site: Not Applicable
• FTE: 0.00
• Posting End Date: 14-SEP-2026
• Employee Class: Casual/Relief
• Date Available: 24-SEP-2026
• Length of Shift in weeks: Varies
• Shifts per cycle: Varies
• Days Off: Other
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Patient Food Services
• Primary Location: Cent. Ctr for MH and Brain Inj
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.00
• Posting End Date: 14-SEP-2026
• Employee Class: Casual/Relief
• Date Available: 24-SEP-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: Varies
• Shifts per cycle: Varies
• Shift Pattern: Days, Evenings, Nights, Weekends, On Call
• Days Off: Other
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Excellent written and verbal communication skills.

Preferred Qualifications:

Diploma in office administration or equivalent. Completed certification in Microsoft Office. Experience with basic financial procedures (month end, cash deposits, invoice coding). Experience with the following computer programs: CBORD, Meditech, Markview, E-People, iProcurement, and SyscoSource. 1+ years experience in a food service setting. 2+ years experience in a general office setting. Knowledge of dietetic terminology. Experience with scheduling, payroll time entry, and staff replacement.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We're passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it's about putting patients' and families' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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