Administrative Support 2 - Central Middle School

Red Deer Public; Red Deer; On-site; CAD 33,000 - 42,000; Full time

Job summary

Red Deer Public is seeking an Administrative Support II at Central Middle School to provide advanced administrative support to school leadership and staff. The role handles office operations, student records, and financial processes, requiring strong organizational and financial skills and experience in a school environment.

Key duties include budgeting and fee management, confidential records, communications, scheduling, and coordinating events.

Qualifications

• High School Diploma or equivalent.
• Post-secondary training in office administration or related field preferred.
• Minimum 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with Google Workspace, PowerSchool Atrieve and PowerSchool SIS.
• Ability to handle sensitive and confidential information with discretion and confidentiality.
• Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.

Responsibilities

• Provides administrative support to school/department operations.
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public.
• Prepares and distributes communications, reports, and documentation.
• Maintains organized records and supports school events and communications, including emergencies.
• Maintains confidential student records in compliance with legislation.
• Processes attendance and responds to related inquiries.
• Supports budget management, financial tracking, and reporting.
• Processes transactions, purchase orders, and reconciliations.
• Assists with timesheets, record accuracy, and financial procedures.
• Supports digital platforms, communications, and office systems.
• Updates website and digital tools as needed.

Skills

Administrative experience

Interpersonal communication

Discretion and confidentiality

Budgeting and financial tracking

Student records management

Organizational skills

Record keeping

Education

High School Diploma or equivalent

Post-secondary training in office administration

Tools

Google Workspace

PowerSchool Atrieve

PowerSchool SIS

Job description

Administrative Support II

Location: Central Middle School
37.5 hours weekly following the school calendar (10 months per year)

Commencing November 16, 2026 or as otherwise agreed upon

The Administrative Support II position provides advanced administrative support to the school administration and staff, overseeing office operations, student records, and financial processes. This role oversees office staff, manages budgets and school fees, maintains confidential student records, and supports school events and communications. It requires strong organizational, financial, and interpersonal skills, and experience in a school environment is preferred.

This position is paid on grid FS of the Classified Staff grid, with a current range of $23.96 TO $30.34 per hour.

Key Duties And Responsibilities

Administrative Support

• Provides administrative support to school/department operations
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public
• Prepares and distributes communications, reports, and documentation
• Maintains organized records and supports school events and communications, including emergencies

Student Records / Attendance

• Maintains accurate, confidential student records in compliance with legislation
• Processes attendance and responds to related inquiries
• Assists with student-related administrative tasks

Finance & Budget

• Supports budget management, financial tracking, and reporting
• Processes transactions, purchase orders, and reconciliations
• Assists with timesheets, record accuracy, and financial procedures

Technology

• Supports digital platforms, communications, and office systems
• Maintains office equipment and coordinates technical support
• Updates website and digital tools as needed

Desirable Qualifications

• High School Diploma or equivalent.
• Post-secondary training in office administration or a related field is preferred.
• Minimum of 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with computers and office software such as Google Workspace, Powerschool Atrieve and Powerschool SIS.
• Ability to handle sensitive and confidential information with discretion and confidentiality.
• Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.
• Professional and friendly demeanor when interacting with students, staff, families, and the public.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Ability to work independently and as part of a team, displaying initiative and flexibility.
• Attention to detail in document preparation, filing, and record-keeping.
• Adaptability to evolving office technology and administrative processes.

For more information about the Red Deer Public School District, visit our website at:

This competition will remain open until a suitable candidate is found and will close without notice once a shortlist has been selected.

All internal and external applicants from any current assignment are welcome to apply for this position.

Red Deer Public Schools is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and we welcome applications from all qualified individuals. If accommodations or supports are required for you to attend this interview, please notify us prior to the day of the interview.

By virtue of the submission of an application, the applicant agrees that the Associate Superintendent, People Services or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

We thank all applicants for their interest but advise that only those selected for an interview will be contacted.

A current Vulnerable Sector Criminal Record Check will be required of new employees.