School Operations & Records Specialist II

Red Deer Public; Red Deer; On-site; CAD 33,000 - 42,000; Full time

Job summary

Red Deer Public is seeking an Administrative Support II at Central Middle School to provide advanced administrative support to school leadership and staff. The role handles office operations, student records, and financial processes, requiring strong organizational and financial skills and experience in a school environment.

Key duties include budgeting and fee management, confidential records, communications, scheduling, and coordinating events.

Qualifications

• High School Diploma or equivalent.
• Post-secondary training in office administration or related field preferred.
• Minimum 3–5 years of administrative experience, preferably in a school or educational environment.
• Demonstrated experience in financial management, including budgets, fees, and reconciliations.
• Strong knowledge of student record management and provincial/district guidelines.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with Google Workspace, PowerSchool Atrieve and PowerSchool SIS.
• Ability to handle sensitive and confidential information with discretion and confidentiality.
• Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.

Responsibilities

• Provides administrative support to school/department operations.
• Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public.
• Prepares and distributes communications, reports, and documentation.
• Maintains organized records and supports school events and communications, including emergencies.
• Maintains confidential student records in compliance with legislation.
• Processes attendance and responds to related inquiries.
• Supports budget management, financial tracking, and reporting.
• Processes transactions, purchase orders, and reconciliations.
• Assists with timesheets, record accuracy, and financial procedures.
• Supports digital platforms, communications, and office systems.
• Updates website and digital tools as needed.

Skills

Administrative experience

Interpersonal communication

Discretion and confidentiality

Budgeting and financial tracking

Student records management

Organizational skills

Record keeping

Education

High School Diploma or equivalent

Post-secondary training in office administration

Tools

Google Workspace

PowerSchool Atrieve

PowerSchool SIS

Job description

Red Deer Public is seeking an Administrative Support II at Central Middle School to provide advanced administrative support to school leadership and staff. The role handles office operations, student records, and financial processes, requiring strong organizational and financial skills and experience in a school environment.

Key duties include budgeting and fee management, confidential records, communications, scheduling, and coordinating events.