Administrative Support

Wascana; Saskatoon; On-site; CAD 42,000 - 62,000; Full time

Job summary

The Ministry of Social Services in Saskatchewan has a permanent full-time opening for an administrative support position. The role supports the team by handling inquiries, processing invoices and contracts, and coordinating travel and events.

Responsibilities include telephone inquiry responses, mail distribution, inventory management, and ensuring office procedures are followed using standard software and hardware tools.

Qualifications

• Office and Administrative procedures and protocols
• Applicable computer hardware and software applications and terminology

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Skills

Critical Thinking

Digital Skills

Interacting with Others

Navigating Ambiguity

Managing Self

Health, Safety and Wellness

Data Literacy

Influence

Political and Organizational Awareness

Managing Organizational Resources

Job description

• Hours of Work A - SGEU Office 36 – one date off every two weeks
• Occupation Code PSC
• Grade SGEU.05.
• Organization 036 Social Services
• Number of Openings 2
• Ministry only SGEU Seniority is applicable only within the seniority unit (ministry and location)

Workplace Diversity We are committed to workplace diversity.

ABOUT THE JOB

The Opportunity:

The Ministry of Social Services currently has an opening for a permanent full-time administrative support position.

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Office and Administrative procedures and protocols
• Applicable computer hardware and software applications and terminology
  

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.