Administrative Support

Wascana; Saskatchewan; Hybrid; CAD 42,000 - 52,000; Full time

Job summary

Wascana in Saskatchewan seeks an organized administrative assistant to support a team with document preparation, database management, and filing. The role includes handling mail, coordinating documents, and assisting with inventory and supplies across the office.

Additional duties include reception, responding to program inquiries, monitoring expenditures, and processing invoices and contracts. Scheduling meetings and training sessions is also required.

Qualifications

• Experience in administrative support and office coordination.
• Strong organizational skills with attention to detail.
• Proficiency with MS Office and related office software.

Responsibilities

• Prepare documents, manage databases, and maintain records including retrieving/searching files.
• Assist with inventory, supplies, and equipment management.
• Coordinate documents/materials, manage mail, and upload documents as required.
• Provide reception duties and respond to inquiries about program information.

Skills

Document preparation

Database management

Record keeping

Office software

Inventory management

Scheduling meetings

Reception duties

Expense coding

Invoicing

Contracts processing

Tools

MS Office Suite

Database software

Job description

The Opportunity:

This job provides administrative support to a team by preparing documents, managing databases, and maintaining records, including retrieving and searching files. The role will assist with the use of computers and office equipment and support the acquisition and maintenance of inventory, supplies, and equipment. This role helps coordinate documents and materials, manages incoming and outgoing mail, and uploads documents as required. Responsibilities may include providing reception services and responding to inquiries regarding program information. The role may also monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts. Additionally, this role may be responsible for scheduling and making arrangements for meetings and training sessions.