Administrative Support

Government of Alberta; High Prairie; On-site; CAD 50,000 - 63,000; Full time

Benefits offered by this job

Positive workplace culture

Work-life balance

Job summary

Government of Alberta is seeking an Administrative Support 4 for the High Prairie Courthouse. The role supports court operations, processes financial transactions, and maintains confidential records while ensuring timely service within Alberta’s justice system.

The position is temporary (18 months), full-time (36.25 hours/week), Monday to Friday, located in High Prairie. Successful candidates will pass CRC checks and may be placed in a talent pool for future opportunities.

Qualifications

• Highschool Diploma and at least two years of related administrative experience.
• Equivalencies considered based on 1 year of experience for 1 year of education or 1 year of education for 1 year of experience.
• Knowledge of the Judicial System and relevant acts is an asset.

Responsibilities

• Provide administrative support for court operations and manage court documents.
• Enter, search, update, and retrieve information in court management systems with high accuracy.
• Respond to inquiries with professionalism from the public, legal professionals, and internal staff.
• Refer complex matters to appropriate judicial staff or supervisor.
• Handle reception and public counter duties, including answering inquiries and managing mail.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multi-tasking

Education

Highschool Diploma

Equivalencies considered

Tools

ORCA

JOIN

MOVES

Job description

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Job Information
Job Title: Administrative Support
Job Requisition ID: 87873
Ministry: Justice
Location: High Prairie
Full or Part-Time: Fulltime
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Temporary
Scope: Open
Closing Date: October 2, 2026
Classification: 014ASA
Salary:

• Administrative Support 4 - $1,918.46 to $2,427.46 bi-weekly ($26.46 - $33.48/hour or $50,071.81 - $63,356.71/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Role Responsibilities

As the first point of contact in a busy court environment, the Administrative Support position plays an important role in keeping court operations organized, responsive, and running smoothly. Reporting to the Court Administration Manager, this role provides key administrative, financial, and court-related support to judicial clerks, senior staff, the judiciary, legal professionals, enforcement agencies, government partners, and members of the public. From managing court files and payments to responding to inquiries and supporting daily court processes, this position helps deliver accurate, professional, and timely service in support of Alberta’s justice system.

Key Responsibilities:

• Provide administrative support for court operations, including receiving, filing, processing, and distributing court documents such as subpoenas, summonses, affidavits, reports, tickets, Information’s, and victim impact statements.
• Enter, search, update, and retrieve information in court computer management systems with a high degree of accuracy.
• Support courtroom and counter services by responding to public, legal community, and internal inquiries in a professional and timely manner.
• Refer complex, sensitive, or specialized matters to the appropriate judicial clerk, senior judicial clerk, senior deputy clerk, manager, or supervisor.
• Perform reception and public counter duties, including answering telephone inquiries, providing court date and fine information, managing correspondence, and handling incoming and outgoing mail.
• Assist with financial transactions, including collecting and processing fines, restitution, bail, trust monies, fees, and other payments; issuing receipts; entering payments; balancing daily receipts; and processing disbursements according to accounting procedures and court orders.
• Prepare and maintain documentation, reports, minutes, agendas, correspondence, diary updates, photocopying, faxing, and general filing.
• Support the smooth administration of justice by ensuring records, documents, and information are accurate, complete, confidential, and distributed to the appropriate parties.
• Maintain professional conduct while working in a secure court environment and following established policies, procedures, and security requirements.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
• Drive for Results: Knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders.
• Systems Thinking: Understanding how work impacts the work of others and team success, integrating broader context.

Qualifications

Minimum Recruitment Standards:

• Highschool Diploma and a minimum of two years of related administrative experience
• Equivalencies will be considered based on 1 year of experience for 1 year of education or 1 year of education for 1 year of experience

Knowledge & Skills:

• Working knowledge of the Judicial System; criminal code, criminal legislation, and provincial/municipal acts and regulations.
• Experience using applications such as, ORCA, JOIN, and MOVES.
• Previous knowledge of court processes, court dates, tickets, fines, subpoenas, affidavits and Informations
• Strong organizational skills and the ability to multi-task and handle high volumes of complex work.
• Strong time management skills, handling multiple tasks with competing priorities.
• Strong communication skills both verbally and written, with the ability to clearly explain information accurately to the public, legal professionals, and internal staff.
• Accuracy and attention to detail while dealing with court documents, data entry, financial transactions, and file management.
• Previous experience with judicial proceedings and court information systems considered an asset.
• Education relating to business administration, office administration, legal administration or related field considered an asset.

This is a temporary full-time position (18 months), working 36.25 hours per week, Monday to Friday, 8:15am – 4:30pm, at the High Prairie Courthouse.

Selected candidates for this Administrative Support 4 role will be required to participate in an initial qualification interview. Candidates who are further shortlisted from this stage will then complete a secondary placement interview.

Candidates who qualify will be placed into the Administrative Support 3 and 4 Talent Pool and can be considered for future Administrative Support opportunities.

Final candidate(s) will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cathy Foster at [e-mail] .