Rehabilitation Assistant - Mobility Team, Provincial Mobilization

nova scotia health iwk health; Kentville; On-site; CAD 51,000 - 69,000; Full time

Job summary

The Government of Nova Scotia, Department of Labour, Skills and Immigration, LSI Safety Branch – Western Region, is seeking a Clerk 3 (ADM04) in Kentville. The role provides administrative and operational support to a team of 7 OHS Officers and a Regional Director, handling records, inquiries, and financial admin.

Onsite, full-time, for a fixed term from October 12, 2026 to December 18, 2026, with a 7-hour workday, Monday to Friday.

Qualifications

• Administrative experience in a busy office environment.
• Ability to maintain records, files and documentation.
• Strong written and verbal communication; professional demeanor.

Responsibilities

• Manage day-to-day office workflow for the Western Region team.
• Support the Regional Director and OHS Officers with admin tasks.
• Coordinate and maintain office communications and documentation.
• Prepare, format and distribute documents and correspondence.
• Maintain confidential records and case files with accuracy.
• Support procurement activities, invoicing and budget monitoring.
• Assist with inventory control and office operations.

Skills

Administrative experience

Record keeping

Communication

Office management

Attention to detail

Education

Grade XI education

Equivalent training/experience

Tools

MS Office

Procurement systems

Budget monitoring tools

Job description

Government of Nova Scotia – Department of Labour, Skills and Immigration.LSI Safety Branch – Western Region.Kentville, Nova Scotia – 5 Shylah Drive.October 12, 2026 – December 18, 2026.The Governme

Full-time

Location: WesternZone,Valley Regional Hospital.Department: OPWZ Strat-Provincial Mobilization VRH.Type of Employment: CasualHourly FT long-assignmen

Applications are accepted until 11:59 PM Atlantic Time).Under Article 13 of the Collective Agreement between the Nova Scotia Department of Public Works and the Canadian Union of Public Employees, L

Full-time

Full-time +1

Quick Apply

We actively encourage submissions from Black, racialized, Indigenous Peoples, People with Disabilities, members of the 2SLGBTQ+ community, and newcomers to

CA$60,000.00 yearly

The 10 most popular job searches in Kentville, NS are:

• canada post
• work from home
• online
• it
• javascript developer
• junior developer
• information technology
• it analyst
• devops
• java

Client

Government of Nova Scotia – Department of Labour, Skills and Immigration

Branch

LSI Safety Branch – Western Region

Work Arrangement

Onsite

Contract

October 12, 2026 – December 18, 2026

Schedule

Monday-Friday, 7 hours/day

Openings

1

Pay Structure

Hourly

Closing Date

October 7, 2026 at 12:00 PM

Position Overview

The Government of Nova Scotia is seeking a Clerk 3 (ADM04) to provide administrative and operational support to the Labour, Skills and Immigration (LSI) Safety Branch – Western Region in Kentville.

The successful candidate will support a team consisting of 7 Occupational Health and Safety (OHS) Officers and 1 Regional Director. This is a hands-on administrative support position requiring strong organizational skills, attention to detail, sound judgment, professionalism, and the ability to manage multiple priorities in a busy government office environment.

The incumbent will be responsible for managing office workflow and communications, maintaining records and case files, responding to inquiries and complaints, preparing correspondence and reports, administering Summary Offence Tickets, and providing support with procurement, invoicing, budget monitoring, inventory management, and other administrative functions.

Key Responsibilities

The successful candidate will be responsible for, but not limited to:

Administrative & Office Support

• Manage day-to-day office workflow and administrative activities for the Western Region team.
• Support the Regional Director and OHS Officers with administrative requirements.
• Coordinate and maintain office communications and documentation.
• Prepare, format, review, verify, and distribute documents and correspondence.
• Maintain accurate records, files, databases, and case documentation.
• Organize and distribute inter-office mail and other communications.

Records & Case File Management

• Maintain confidential records and case files in accordance with established policies and procedures.
• Ensure records and documentation are complete, accurate, organized, and readily accessible.
• Perform document preparation and verification.
• Track and update information while ensuring attention to detail and data accuracy.

Client, Public & Internal Communications

• Respond professionally to inquiries, requests, and complaints.
• Communicate with internal staff, external stakeholders, and members of the public as required.
• Provide timely administrative follow-up and elevate matters when appropriate.
• Exercise discretion when handling sensitive or confidential information.
• Provide administrative support for procurement activities.
• Assist with invoicing and related documentation.
• Support budget monitoring and financial administration.
• Assist with the preparation of various financial statements and related records.
• Review and verify financial and administrative documentation for accuracy.

Summary Offence Tickets

• Provide administrative support related to the administration and processing of Summary Offence Tickets.
• Maintain accurate records and documentation associated with ticket administration.
• Follow established procedures and guidelines when processing related information.

Inventory & Office Operations

• Maintain office inventory and related records.
• Monitor supplies and equipment requirements.
• Support inventory distribution and management.
• Assist with the efficient operation of the office and identify administrative issues requiring attention.

Judgment & Decision-Making

• Perform a variety of assignments requiring specialized knowledge of the relevant administrative area.
• Apply judgment and make decisions when dealing with exceptions to established guidelines and procedures.
• Prioritize competing administrative requirements while meeting deadlines.
• Work independently under broad supervision while escalating issues appropriately.

Requirements

Mandatory Qualifications

• Grade XI education plus four (4) years of related experience, OR
• An equivalent combination of training and experience.

Required Experience & Skills

• Strong administrative and office management experience.
• Experience maintaining records, files, and documentation.
• Experience preparing and verifying documents and correspondence.
• Experience handling inquiries, requests, and complaints professionally.
• Experience supporting financial administration, including invoicing and budget monitoring.
• Experience with procurement administration.
• Experience maintaining and managing inventory.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and make decisions within established guidelines and procedures.
• Ability to manage multiple priorities and work effectively in a busy office environment.
• Ability to work independently under broad supervision.
• Professionalism and discretion when handling confidential or sensitive information.

Preferred Candidate Profile

The ideal candidate will be a highly organized administrative professional who can take ownership of day-to-day office support activities and work effectively with a team of OHS Officers and a Regional Director.

Candidates with experience in government, regulatory, occupational health and safety, legal/administrative environments, or other structured public-sector settings would be an asset