Administrative Specialist – Office Clerk

Siksika Nation; Siksiká #146, Alberta; On-site; CAD 35,000 - 48,000; Full time

Job summary

Siksika Nation is seeking an Office Clerk to provide clerical and administrative support for Siksika Housing Management. The role emphasizes filing, correspondence, accounts payable, and coordinating meetings.

Requirements include a Grade 12 diploma or GED, proficiency with Microsoft Office (Excel/PowerPoint), and strong organizational and confidentiality skills. Priority is given to Siksika Nation applicants and two years of office experience are preferred.

Qualifications

• Grade 12 diploma or GED required.
• Two years of office experience preferred.
• Proficient with Microsoft Office (Excel and PowerPoint).
• Ability to handle confidential information.
• Strong organizational and time management abilities.

Responsibilities

• Sort and organize filing systems for consistency and accuracy.
• Update tenants on status of repair or maintenance requests as needed.
• Create drafts, letters, memorandums, and reports.
• Process Accounts Payable vouchers under the Junior Operations Coordinator.
• Sort and distribute invoices for housing departments.
• Record, draft, and file meeting minutes when required.
• Attend meetings as required.
• Coordinate utilities hookups and disconnections for housing units.
• Process and track all utility payments for the housing department.
• Monitor and process incoming emails for Accounts Payable.
• Coordinate and set up meetings and social events when required.

Skills

Organizational skills

Time management

Written and oral communication

Confidential information handling

Collaboration

Microsoft Excel

Microsoft PowerPoint

Education

Grade 12 Diploma or GED

Office Skills Certificate (asset)

Tools

Excel

PowerPoint

Job description

Service Area: Housing

Salary: Based on Education and Experience

Date Posted: October 19, 2026

Closing Date: October 30, 2026

Competition Number: COO-01-10-19-26

POSITION SUMMARY:

The Office Clerk is directly accountable for providing clerical and administrative support for Siksika Housing Management.

DUTIES & RESPONSIBILITIES:

• 1. Sort and organize filing systems to ensure consistency and accuracy;
• 2. Update tenants on status of repair or maintenance requests, as needed;
• 3. Create drafts or necessary letters, memorandums, reports and envelopes when required;
• 4. Process Accounts Payable Vouchers under the Junior Operations Coordinators direction
• 5. Sort and distribute Invoices for all housing departments as required
• 6. Record, draft, and file meeting minutes when required;
• 7. Attend meetings as required.
• 8. Transferring utilities hookup and disconnections for all required housing units;
• 9. Process and track all utility payments as required for the housing department.
• 10. Process Accounts Payable Vouchers as required;
• 11. Monitor and process all incoming emails for the Accounts Payable Department.
• 12. Accountable for coordinating and setting up meetings and social events when required;

MINIMUM QUALIFICATIONS: Required Knowledge, Skills, and Abilities

• Excellent organizational skills and time management efficiency
• General knowledge of office procedures
• Proficient experience with computer programs within the Microsoft Applications, such as Excel and PowerPoint
• Ability to communicate effectively both written and orally
• Demonstrates understanding and importance of working with confidential information
• Collaboratively work with other staff members and the general public
• Knowledge of financial processes and basic bookkeeping
• Strong interpersonal skillsEducation and ExperienceGrade 12 Diploma or GED equivalentOffice Skills Certificate would be an assetTwo years of experience working in an office environmentProfessional Designation/Certification/Licenses:NoneOther:Requires general knowledge of the Siksika Nation culture and some ability to communicate in the Siksika language.

Position will be filled based on requirements and candidate qualifications. Priority: Siksika then others