Administrative Specialist

Kintetsu World Express; Mississauga; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist to join their dynamic team. This role offers an exciting opportunity to grow within the Freight Forwarder and 3PL industry while delivering exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication skills and a proactive attitude. With ongoing training and a supportive work culture, this position promises a rewarding career path. Enjoy competitive compensation, generous benefits, and a flexible work arrangement that includes both onsite and work-from-home days. Take the next step in your career with this amazing opportunity!

Benefits

Ongoing training and career development

Generous bonus programs

Dental, Medical, Vision, Life Insurance

Paid Time Off benefits

Defined Contribution Pension Plan

Immediate RRSP eligibility

Flexible work arrangement

Qualifications

• 1-3 years of administrative experience required.
• Strong communication skills and attention to detail are essential.

Responsibilities

• Manage systems for landlines and cellphones.
• Process accounts payable invoices and handle discrepancies.
• Perform reception duties and provide administrative support.

Skills

Fluency in English

Excellent communication skills

Administrative experience

Multitasking

Attention to detail

Team player

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Database management

Job description

LOOKING FOR AN AMAZING CAREER OPPORTUNITY?

Join Canada's Fastest Growing 3PL Service Provider!

Many of our successful managers started in entry-level or associate positions. With dedication, hard work, and determination, they achieved remarkable success. Let us help you create your success story. Bring your can-do attitude, and we will provide the tools for your growth. Join us today!

We Are Hiring: Administrative Specialist

KWE is seeking an Administrative Specialist to learn and train alongside our Corporate Administration Department. The ideal candidate will be passionate about becoming an integral part of the Freight Forwarder & 3PL industry, delivering world-class customer service to our valued clients.

Why Choose KWE?

• Ongoing training and career development
• Fast-paced, dynamic, and engaging work environment with a great team
• Generous bonus programs for permanent employees
• Competitive compensation packages
• Dental, Medical, Vision, Life, Dependent Life, and Critical Illness Insurance
• Paid Time Off benefits
• Defined Contribution Pension Plan after 2 years with 3% company contribution
• Immediate RRSP eligibility
• Flexible work arrangement: 4 days onsite, 1 day WFH

Minimum Requirements

• Fluency in English
• Excellent listening, verbal, and written communication skills
• 1-3 years of administrative experience
• Ability to follow business policies and procedures
• Ability to multitask in a fast-paced environment
• Self-starter with initiative and attention to detail
• Team player
• Punctual and dependable
• Proficiency in Microsoft Excel, Word, Outlook, and database management

Job Responsibilities

• Manage systems and portals for landlines and cellphones
• Process and file accounts payable invoices; follow up on discrepancies
• Arrange travel for Canadian employees
• Enter exchange rates and distribute information
• Track and process cargo & freight claims; maintain databases
• Handle credit card transactions and verify credit applications
• Maintain credit account records
• Prepare purchase records and resolve issues
• Communicate with suppliers and monitor inventory levels
• Perform reception duties and administrative support
• Coordinate projects and liaise with external parties

Apply Now

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