administrative services coordinator

Government of Canada; Toronto; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established public sector organization is seeking a dedicated administrative professional to manage office activities and support community services. This role involves a variety of tasks including budget preparation, data entry, and organizing events. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication skills and attention to detail. Join a team committed to making a difference in the community, where your contributions will play a vital role in enhancing operational efficiency and supporting charitable initiatives. This is a fantastic opportunity for someone looking to grow in a meaningful career while making a positive impact.

Qualifications

• 1-2 years of experience in business administration or management.
• Knowledge of accounting and office management practices.

Responsibilities

• Carry out administrative activities and maintain budgetary controls.
• Prepare reports, invoices, and ensure compliance with regulations.
• Organize conferences and meetings while overseeing payroll administration.

Skills

Interpersonal Skills

Oral Communication

Written Communication

Time Management

Attention to Detail

Adaptability

Organizational Skills

Multitasking

Integrity

Flexibility

Education

College or CEGEP Certificate

Office Management and Supervision

Tools

QuickBooks

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Database Software

Google Drive

Adobe Acrobat Reader

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Office management and supervision

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Associations and non profit organizations
• Community service organization

Responsibilities Tasks

• Carry out administrative activities of establishment
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures
• Promote conference and meeting services or special events
• Be the patient advocate
• Participate in fundraising activities for charity or non-profit organizations
• Organize conferences and meetings
• Ensure compliance with government regulations
• Prepare invoices and bank deposits
• Set up and maintain manual and computerized information filing systems
• Engage in community program development

Supervision

• No supervision responsibility

Experience and specialization Computer and technology knowledge

• Quick Books
• Social Media
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Database software
• Google Drive
• Adobe Acrobat Reader

Area of work experience

• Special events
• Business administration/management

Area of specialization

• Accounting

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player