administration services coordinator

sunrise freight systems inc.; Caledon; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administration Services Coordinator to enhance office efficiency and support a dynamic team. This role involves implementing administrative procedures, managing office services, and ensuring that deadlines are met. Ideal candidates will have strong organizational skills, the ability to multitask, and experience in a fast-paced environment. Join a supportive workplace that values diversity and fosters a welcoming environment for all employees. If you are ready to take on a rewarding challenge in administration, this opportunity is perfect for you.

Qualifications

• Experience in implementing and reviewing administrative procedures.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Implement and evaluate administrative procedures to enhance office efficiency.
• Delegate tasks and oversee office support staff.

Skills

Administrative Procedures

Time Management

Interpersonal Skills

Multitasking

Organizational Skills

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Spreadsheet

Job description

• Secondary (high) school graduation certificate

Work setting

• Private sector

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people

Computer and technology knowledge

• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

Experience

• 7 months to less than 1 year

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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