administrative services coordinator

DMRF Canada; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading community service organization in Toronto seeks an Office Manager to oversee administrative activities and support budget management. The ideal candidate will have a relevant diploma and experience in office management, with strong interpersonal and organizational skills. This role offers a dynamic work environment focused on community service and event organization.

Qualifications

• 1-2 years of experience in office management.
• Education in business administration or related field.
• Knowledge of accounting and budget management.

Responsibilities

• Carry out administrative activities and oversee office procedures.
• Assist in budget preparation and maintain inventory controls.
• Organize conferences and ensure compliance with regulations.

Skills

Interpersonal skills

Flexibility

Organizational skills

Reliability

Multitasking

Time management

Integrity

Team player

Education

College, CEGEP or other non-university certificate or diploma

Tools

Quick Books

MS Excel

MS Office

Database software

Adobe Acrobat Reader

Job description

• Education : College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience : 1 year to less than 2 years
• Office management and supervision

Work setting

• Associations and non profit organizations
• Community service organization

Tasks

• Carry out administrative activities of establishment
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures
• Promote conference and meeting services or special events
• Be the patient advocate
• Participate in fundraising activities for charity or non-profit organizations
• Organize conferences and meetings
• Ensure compliance with government regulations
• Prepare invoices and bank deposits
• Set up and maintain manual and computerized information filing systems
• Engage in community program development

Supervision

Computer and technology knowledge

• Quick Books
• Social Media
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Database software
• Google Drive
• Adobe Acrobat Reader

Area of work experience

• Special events
• Business administration / management

Area of specialization

• Accounting

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Integrity
• Team player
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

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