Executive Assistant

Winnipeg Regional Health Authority; Winnipeg; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Winnipeg Regional Health Authority (WRHA) is seeking a Senior Administrative professional to support HR Management - Corp Serv/Finance. This term position involves hybrid work, 1.0 FTE, 7.5 hours per day, and ASAP start with an end date around 11/05/2027.

The incumbent will manage complex schedules, supervise junior staff, and prepare minutes and agendas for executive-level meetings. Requirements include five years in a senior administrative role, high school diploma with applied office skills,

Qualifications

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.
• Typing speed 60 wpm.
• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience with email and computerized calendars.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Experience in scheduling and coordinating meetings.
• Ability to compose correspondence on behalf of senior managers.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
• Ability to maintain a high-level of confidentiality.
• Previous healthcare experience would be an asset.

Responsibilities

• Organize, assign and supervise the work of junior employees.
• Schedule and coordinate meetings.
• Compose correspondence on behalf of senior managers.
• Record and prepare minutes and agendas.
• Prioritize a large workload and independently complete administrative duties.

Skills

Microsoft Word

Microsoft Access

PowerPoint

Excel

Email management

Calendar management

Typing 60 wpm

Supervisory skills

Meeting coordination

Minutes & agendas

Communication skills

Education

High school diploma or equivalent

Applied office skills training

Job description

Employer: Winnipeg Regional Health Authority

Site: WRHA Corporate - 650 Main Street

Department / Unit: WRHA HR Management - Corp Serv/Finance

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date - End Date: ASAP - 11/05/2027

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Experience

• Five years’ experience in a senior administrative position.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience with email and computerized calendars.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Experience in scheduling and coordinating meetings.
• Ability to compose correspondence on behalf of senior managers.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
• Ability to maintain a high-level of confidentiality.
• Previous healthcare experience would be an asset.

Physical Requirements

• Required to work for long periods of time at a computer.

This term position may end earlier as outlined in your employee handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.