Administrative Secretary 2 - Repost

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 32,000 - 36,000; Part time

Job summary

Winnipeg Regional Health Authority is seeking a casual, in-person Administrative Assistant for the Point Douglas Home Care site in Winnipeg. The role involves front-desk duties, data entry, mail handling, and office support across Downtown Point Douglas Admin.

Ideal candidates will have a post-secondary admin program, high school diploma, keyboarding 40 wpm, and proficiency in Word/Excel/Outlook. PowerPoint knowledge is a plus; medical office experience is an asset.

Qualifications

• Two years related experience required.
• Data entry experience is an asset.
• Experience maintaining records and compiling statistics.
• Excellent communication skills with switchboard/receptionist experience.
• Mail distribution, photocopying and faxing experience.
• Healthcare office admin experience is an asset.
• Filing system management experience.

Responsibilities

• Operate switchboard and reception duties to route calls and greet visitors.
• Perform data entry, word processing and filing tasks.
• Distribute mail, photocopy documents and fax communications.
• Maintain records and support statistics gathering.
• Monitor and receive inventory of office supplies and equipment.
• Book appointments and meeting rooms; maintain coverage lists.
• Contribute to a respectful team environment and workload sharing.

Skills

Communication skills

Switchboard experience

Keyboarding 40 wpm

Word processing

Excel

Outlook

PowerPoint

Team player

Confidentiality

Time management

Independent work

Education

High school diploma

Administrative assistant program

Typing 40 wpm

MS Word

MS Excel

MS Outlook

PowerPoint knowledge preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Requisition ID: 399098

Position Number: 20078603

Posting End Date: September 27, 2026

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - Point Douglas Home Care

Department / Unit: Downtown Point Douglas Admin

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: ASAP

FTE: Casual

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $23.792 , $24.379 , $24.997 , $25.717 , $26.356

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes: switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Experience

• Two years related experience required.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Excellent communication skills with switchboard/receptionist experience.
• Experience with mail distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a filing system.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.
• Keyboarding speed of 40 wpm required.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Working knowledge of PowerPoint preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Excellent command of the English language (both oral and written).
• Ability to learn and adapt to new computerized programs.
• Ability to effectively work as a team member.
• Ability to maintain confidentiality.
• Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
• Demonstrated ability to work independently, with minimal supervision.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.