Administrative & Secretarial Assistant – Healthcare Services

NHS Ayrshire & Arran; Saskatoon; On-site; CAD 41,000 - 52,000; Full time

Benefits offered by this job

NHS Pension Scheme

27 days annual leave, plus holidays

Cycle to Work Scheme

Study bursaries and learning courses

Employee assistance programme

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing around 40,000 staff across clinical and non‑clinical roles. The role sits in the Specialist Children’s Services Business Support Team, delivering secretarial and administrative support to In‑Reach and SCS teams with independence and broad responsibility.

Base location is Queen Elizabeth University Hospital, with a 9-5 or 8-4 shift pattern, permanent full-time status, and a focus on

Qualifications

• Competent in a range of computer packages demonstrated through experience or qualifications.
• Holds a recognised Administration qualification such as HNC/SVQ or equivalent.
• Good knowledge of office procedures and administrative systems.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Process referrals and maintain accurate records.
• Manage telephone calls, enquiries and emails.
• Audio typing and minute-taking.
• Collate and update data using electronic patient management systems.
• Carry out ad hoc administrative duties to support service delivery.
• Work with Senior Business Support Assistants to progress tasks.
• Prioritise workload to meet service demands.

Skills

Secretarial skills

Organisational skills

Communication skills

workload management

Computer literacy

Education

HNC in Secretarial Studies

SVQ Level 3 in Administration

ECDL or equivalent

Tools

Microsoft Office

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing around 40,000 staff across clinical and non‑clinical roles. The role sits in the Specialist Children’s Services Business Support Team, delivering secretarial and administrative support to In‑Reach and SCS teams with independence and broad responsibility.

Base location is Queen Elizabeth University Hospital, with a 9-5 or 8-4 shift pattern, permanent full-time status, and a focus on