Administrative & Payroll Assistant – Hybrid, 12‑Month Contract

SGGG Fund Services Inc.; Toronto; Hybrid; CAD 58,000 - 63,000; Full time

Benefits offered by this job

Open-door culture

Flexible hybrid work

Medical, dental and vision coverage

Health Spending Accounts

Team lunches and company events

Professional learning & development

Job summary

SGGG Fund Services Inc. in Toronto is seeking an Administrative and Payroll Assistant to join the Office Management Team on a one-year maternity leave contract.

You will support invoicing, data entry, basic fee calculations, and both accounts receivable and accounts payable tasks. The role offers a hybrid work model with in-office presence 2-3 times per month, exposure to QuickBooks, and opportunities to develop accounting and payroll skills while contributing to a collaborative, detail‑driven

Qualifications

• Completed post-secondary education in business administration / accounting / finance OR a related field or transferable work experience.
• Proficiency in Microsoft Office Suite (especially Excel and Outlook).
• Experience with QuickBooks is a strong asset.
• Payroll experience is an advantage.

Responsibilities

• Prepare and issue client invoices, ensuring accuracy and timely delivery.
• Perform basic calculations to determine fees and adjustments.
• Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
• Post daily payments to maintain accurate accounts receivable records.
• Complete periodic cheque deposits in accordance with internal control procedures.
• Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
• Track outstanding payments and elevate issues when required.
• Reconcile invoices by verifying amounts and evidence, and ensure alignment with documentation and fee schedules.
• Manage and update fee schedules by reviewing and maintaining service fee structures.

Skills

Microsoft Office Suite

Excel

Outlook

Payroll experience

Education

Post-secondary education in business administration / accounting / finance or related field

Tools

QuickBooks

Job description

SGGG Fund Services Inc. in Toronto is seeking an Administrative and Payroll Assistant to join the Office Management Team on a one-year maternity leave contract.

You will support invoicing, data entry, basic fee calculations, and both accounts receivable and accounts payable tasks. The role offers a hybrid work model with in-office presence 2-3 times per month, exposure to QuickBooks, and opportunities to develop accounting and payroll skills while contributing to a collaborative, detail‑driven