Administrative & Operations Coordinator

EORLA - Eastern Ontario Regional Laboratory Association; Ottawa; On-site; CAD 63,000 - 73,000; Full time

Job summary

EORLA - Eastern Ontario Regional Laboratory Association is seeking an Administrative Assistant to provide high-quality administrative, coordination, and logistics support across the organization. The role involves handling inquiries, scheduling, document management, invoices, and data entry to keep lab operations and corporate activities running smoothly.

The position requires a college diploma in office administration and at least three years of experience in administrative support, with strong

Qualifications

• Completion of a college diploma in office administration.
• Minimum of three years of experience in an administrative support function.
• Knowledge of office administration practices including time management, document management, scheduling, minutes/transcription, financial support and customer service.
• Knowledge and experience with office hardware (computers, copiers, scanners).
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent communication and interpersonal skills.
• Sound problem solving and conflict resolution skills.

Responsibilities

• Provides first point of contact for phone and email inquiries, directs calls and takes messages.
• Triages and tracks incoming mail and email for response and action.
• Photocopies, faxes and scans documents and information.
• Arranges courier/mail services and distributes documents to outside agencies.
• Prepares and distributes staffing schedules and inputs time and attendance data.
• Sets up email/phone distribution lists.
• Coordinates arrangements for consultations, committees, meetings and events.
• Attends meetings and takes and distributes minutes to participants.
• Manages and coordinates calendars – acceptance, prioritization and updates.
• Monitors office and supply inventories; prepares requisitions and purchase orders.
• Reviews and prepares invoices for payments; enters budget data and provides variance updates.
• Prepares, formats and edits documents across Word, Excel, presentations; creates forms/templates.
• Maintains tracking systems for documents and deliverables; maintains databases and filing systems.
• Performs internet searches to support research and initiatives.
• Provides information and service to internal and external stakeholders.

Skills

Communication skills

Time management

Organizational skills

Customer service

Attention to detail

Education

College diploma in office administration

Tools

Microsoft Office 365 Applications

Job description

EORLA - Eastern Ontario Regional Laboratory Association is seeking an Administrative Assistant to provide high-quality administrative, coordination, and logistics support across the organization. The role involves handling inquiries, scheduling, document management, invoices, and data entry to keep lab operations and corporate activities running smoothly.

The position requires a college diploma in office administration and at least three years of experience in administrative support, with strong