administrative manager

Government of Canada - Central; Mississauga; On-site; CAD 60,000 - 85,000; Full time

Job summary

A leading governmental department in Mississauga seeks an Administrative Coordinator to oversee key operational tasks, manage staff, and ensure compliance in administrative services. This role involves significant analytical and leadership responsibilities with a focus on efficiency and organizational skills, requiring a diploma and 2-3 years experience in a similar environment.

Qualifications

• 2-3 years of administrative experience required.
• Strong knowledge of MS Office suite and accounting software.
• Excellent written and oral communication skills.

Responsibilities

• Co-ordinate and manage various administrative services.
• Assist in budget preparation and conduct departmental evaluations.
• Direct and supervise office and volunteer staff.

Skills

Attention to detail

Time management

Flexibility

Initiative

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Office

MS Outlook

MS Excel

MS Word

Accounting software

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Business services

Responsibilities Tasks

• Co-ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Conduct research
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within establish
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Organize and maintain inventory
• Supervise office and volunteer staff

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• MS Office
• MS Outlook
• MS Excel
• MS Word
• Accounting software
• Electronic mail

Additional information Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Creativity