Administrative Legal Assistant

Levine Haddad & Gregory, LLC; Manitoba; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Levine Haddad & Gregory, LLC is seeking a highly organized Legal Assistant to support estate planning, real estate, and estate administration. You will manage partner schedules, handle confidential files, and ensure efficient case management.

This role requires strong administrative and proofreading skills, legal typing, and precise document handling. Experience in a law office and familiarity with estate matters are highly desirable, with paralegal background a plus.

Qualifications

• Experience in a legal administrative role within a law office.
• Knowledge of estate planning, estate administration, and/or real estate.
• Typing, proofreading and document review in a legal context.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Excellent written and verbal communication.
• Ability to handle confidential information discreetly while maintaining professionalism under pressure.
• Paralegal experience or background is highly desirable.
• Excellent phone etiquette and clerical data-entry skills.

Responsibilities

• Manage and maintain legal files.
• Type, review, and proofread legal documents, contracts, pleadings and correspondence with precision.
• Assist attorneys with legal case management tasks including document review, data entry and filing.
• Provide executive administrative support including scheduling appointments, managing calendars, and handling phone etiquette professionally.
• Perform administrative duties such as data entry, filing, proofreading and maintaining organized records of legal documents.
• Assist with project management tasks related to ongoing cases or firm initiatives.

Skills

Legal administration

Estate planning

Estate administration

Real estate knowledge

Legal typing

Proofreading

Document review

Organization

Written communication

Confidentiality

Paralegal background

Phone etiquette

Job description

Job description:

Overview

We are seeking a highly organized and detail-oriented Legal Assistant to support our law firm’s diverse practice areas, including estate planning, real estate and estate administration. The ideal candidate will possess strong administrative skills and the ability to manage complex Partner schedules. This role offers an opportunity to work in a dynamic legal environment, providing essential support to attorneys and clients while ensuring efficient case management and document handling.

Duties

• Manage and maintain legal files.
• Type, review, and proofread legal documents, contracts, pleadings and correspondence with precision.
• Assist attorneys with legal case management tasks including document review, data entry and filing.
• Provide executive administrative support including scheduling appointments, managing calendars, and handling phone etiquette professionally.
• Perform administrative duties such as data entry, filing, proofreading and maintaining organized records of legal documents.
• Assist with project management tasks related to ongoing cases or firm initiatives.

Qualifications

• Proven experience in a legal administrative role within a law office setting.
• Strong knowledge of legal practice areas such as estate planning, estate administration and/or real estate.
• Demonstrated experience in legal typing, proofreading and document review.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Exceptional written communication skills with attention to detail.
• Ability to handle confidential information discreetly while maintaining professionalism under pressure.
• Paralegal experience or background is highly desirable.
• Excellent phone etiquette along with clerical experience in filing and data entry is essential. This position offers an engaging work environment where your organizational talents and legal knowledge will contribute significantly to the success of our firm’s operations.

Job Type

Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location

In person