Corporate Legal Assistant

Minted Search Group; Toronto; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary and benefitsPackage

Job summary

Minted Search Group is seeking a detail-oriented Legal Assistant to support lawyers in Tax and Estates practices. You will prepare correspondence and legal documents, manage time-sensitive materials, organize client files, and maintain calendars to ensure deadlines are met.

The ideal candidate has a Legal Assistant program credential, at least five years in a law firm or professional services, and proficiency with Microsoft Office and PDF tools such as iManage.

Qualifications

• Successful completion of a Legal Assistant program at a recognized community college.
• Minimum of 5 years' experience in a law firm or professional services, preferably Tax and Estates.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Working knowledge of PDF/tools including Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, MinuteBox and Carpe Diem.
• Experience with a document management system, e.g., iManage.
• Strong organizational and time-management abilities to handle multiple priorities and deadlines.
• Excellent client service skills and ability to work independently or in a team.

Responsibilities

• Assist with preparation of correspondence and legal documents related to taxation and estate planning, including wills, trusts, and estate administration.
• Ensure time-sensitive documents are managed effectively and filed appropriately.
• Organize, open, manage and close client files.
• Prepare reports on estate planning and corporate reorganizations.
• Enter dockets and process monthly accounts; monitor deadlines with tickler systems.
• Schedule meetings and coordinate appointments to keep lawyers' calendars up-to-date.
• Serve as a point of contact for communications with clients and vendors.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Independent worker

Team player

Education

Legal Assistant program (community college)

Tools

Microsoft Office (Word, Excel, Outlook)

iManage

Adobe/Kofax PDF

DocuSign

Workshare Compare

Closing Folders

MinuteBox

Carpe Diem

Job description

Our dynamic Tax and Estates team is currently seeking a talented and detail-oriented Legal Assistant to provide support to lawyers in their busy practices.

Duties and Responsibilities

• Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
• Ensure time-sensitive documents are managed effectively;
• Organize, open, manage and close client files;
• Prepare reports - estate planning and corporate reorganizations;
• Enter dockets and process monthly accounts;
• Maintain tickler systems to monitor key dates for task management;
• Schedule meetings and co-ordinate appointments as required ensuring the lawyer's calendar is up-to-date, including adding events, rescheduling appointments and providing daily briefings;
• Act as a point of contact for incoming and outgoing communications including phone calls, emails, and documents for clients and vendors; and
• Other duties as assigned.

Qualifications Required

• Successful completion of a Legal Assistant program at a recognized community college
• Minimum of 5 years' experience working in a law firm or in professional services preferably within Tax and Estates
• Proficiency in Microsoft Office (including Word, Excel, and Outlook)
• Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, MinuteBox and Carpe Diem
• Experience working with a document management system, e.g., iManage
• Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines
• Strong communication and interpersonal skills help you to build relationships and provide excellent client service
• As a confident self-starter, you work well both independently, and in a team environment
• Operate with a high degree of accuracy and strong attention to detail
• Show good judgment, discretion and respond well to constructive feedback.

Why Join Us

• Competitive salary and benefits package
• Professional development opportunities and a supportive work environment
• A collaborative and collegial team that value work-life balance