Administrative Lead, Grid Operations & Transformation

EPCOR; Edmonton; On-site; CAD 48,000 - 58,000; Full time

Benefits offered by this job

MS Office proficiency

Job summary

EPCOR is seeking a Full-Time Permanent Administrative Assistant for the Hugh J. Bolton Service Centre in Edmonton, AB.

This role supports the S4 Director of Grid Operations & Transformation and the GO&T team with calendar management, events, and a broad range of administrative duties. The position requires strong Microsoft Office, SharePoint, and Power BI skills, with the ability to work largely unsupervised and manage multiple priorities.

Qualifications

• 2 year post-secondary diploma in business administration would be considered an asset.
• A minimum of 5 years of related office experience.
• Full understanding and use of Microsoft Office including Word, Excel, Outlook, SharePoint, PowerPoint, and Power BI.
• Advanced skills and knowledge in SharePoint site design.
• Basic knowledge of Electricity Operations Distribution and Transmission Systems.
• Ability to self manage and work largely unsupervised.
• Ability to take initiative, ask questions, and offer support for management tasks.
• Ability to problem solve – identify issues, understand internal EPCOR processes and policy, and investigate and resolve issues by working through process and coordinating and communicating with other areas.
• Develop systems to organize workflow, assure quality and provide timely services.
• Ability to coordinate multiple, competing priorities.
• SharePoint site designer/administrator/owner
• Provide advice, assistance and coverage to other Admin Assistants as requested.
• Manage multiple conflicting priorities and meet deadlines.
• A clear concise communication style.
• Advanced working knowledge with Microsoft SharePoint, MS Office software, including Excel, Word, Outlook, Visio

Responsibilities

• Administrative assistant support for S4 Sr. Director, Grid Operations & Transformation including calendar management, day to day assistance and director planned events.
• Develop and implement assigned deliverables as outlined on the business plan (1 year).
• Organize two Grid Operations & Transformation team building events per year, create a single dashboard for Grid Operations & Transformation operational metrics, formalize a tracking process for employee improvement ideas and initiate a recognition program for improvement ideas.
• Maintain and ensure action is taken on confidential monthly operational reports, manager action items, yearly business planning. Produce clear and timely meeting minutes and ensure action items are tracked.
• Coordinate and instruct service providers regarding photocopier and IT system repairs, janitorial services, courier services, security, telephone and internet, etc. for Grid Operations & Transformation area. (Building 1, Floor 2 HJB)
• Provide administrative support for the ARS CIP and Cyber Security Management System program by coordinating CIP awareness communications... (continues in ad)
• Provide administrative support in contributing to audit preparation and regulatory reporting for CIP and non-CIP standards
• Investigate and resolve issues with EPCOR processes and HJB facilities
• Site designer/developer/owner for SharePoint online & teams’ sites
• Event coordination including audio/visual, venue, budget adherence
• Provide administrative support to Grid Transformation, Grid OT & Security Services, Grid Operations & Engineering
• Assist with scheduling and safety meetings, ensure compliance
• Anticipate and maintain inventory of office supplies
• Manage all Service Now/Facility requests for new employees and consultants, terminations, etc.
• Train or cover for counterparts in other departments
• Assist with procurement, requisition, and invoice processing as required
• Other class appropriate and reasonable administrative duties as assigned

Skills

MS Office

SharePoint

Power BI

Time management

Communication

Problem solving

Education

Diploma in Business Administration (2-year)

Tools

SharePoint site design

Oracle

Job description

EPCOR is seeking a Full-Time Permanent Administrative Assistant for the Hugh J. Bolton Service Centre in Edmonton, AB.

This role supports the S4 Director of Grid Operations & Transformation and the GO&T team with calendar management, events, and a broad range of administrative duties. The position requires strong Microsoft Office, SharePoint, and Power BI skills, with the ability to work largely unsupervised and manage multiple priorities.