Administrative Assistant

EPCOR Technologies Inc.; Edmonton; On-site; CAD 37,000 - 53,000; Full time

Job summary

EPCOR Edmonton, AB, is hiring a full-time Administrative Assistant to support the Technical Services team. This temporary position (up to 11 months) entails data entry, filing, and preparing work order packages, with coordination across Customer Connections and related groups.

Responsibilities include handling invoices, tracking allocations, and purchasing; 40 hours per week, wage starting at 32.69 per hour. This in-office role requires strong organization and communication skills.

Qualifications

• High school diploma or equivalent is required.
• Post-secondary education in Office or Business Administration is an asset.
• Minimum of 3 years’ related administrative experience.
• Proficient with Microsoft Office including Excel, Word, PowerPoint, Outlook and SharePoint.
• Experience creating tables and databases in Excel.
• Familiarity with IVARA and Moneris System is beneficial.
• Strong verbal and written communication and attention to detail.

Responsibilities

• Collaborate with and support the project delivery and intake teams and other admins.
• Act as back-up for various administrative tasks including vacation coverage and invoice receiving.
• Support work coordination through submitting and tracking utility locate requests.
• Manage facility access requests and visitor badges.
• Receive and process payments for capital project work.
• Prepare and file work order packages.
• Order and maintain office supply inventory.
• Receive invoices and record allocations per processes.
• Create purchase orders per processes.
• Create new applications, limits of approach requests, and rebates in IVARA.
• Create and file Land Crossing consent letters.
• Investigate billing enquiries and liaise with finance for issues and discrepancies.
• Manage digital and physical storage of safe work procedures.

Skills

Microsoft Office

Communication

Time management

Education

High school diploma

Post-secondary in Office Admin

Tools

IVARA

Moneris System

SharePoint

Job description

Organization EUI, Commercial Services, Projects & Technical Services

JobID 16852

Location Edmonton, Alberta, Canada

Position Title Administrative Assistant

Weekly Hours of Work 40

Business Unit Commercial Services

About us Department Description With over 130 years of experience, North American Commercial Services works with industry, municipalities and communities to design, build, finance and operate water and wastewater treatment plants, distribution and collection systems. We serve more than 85 communities and industrial sites in B.C., Alberta and Saskatchewan, making sure that the water exceeds public health, environmental and industrial requirements. North American Commercial Services is responsible for providing safe and reliable energy to thousands of customers in more than 30 communities in Southwestern Ontario.

Highlights of the job

We are hiring a full time, temporary (up to 11 months) Administrative Assistant working out of Edmonton, AB .

The Administrative Assistant is accountable for providing support to EPCOR’s Technical Services team and will be working with other groups including Customer Connections and Customer Relations. Duties will include data entry, filing and printing work order packages amongst other administrative responsibilities.

What you’d be responsible for

• Collaborate with and support E lectricity Operations’ project d elivery team , i ntake team and other administrative assistants
• Act as a back-up for Customer Connections’ Administrative Assistant: providing vacation and sick-leave coverage for allocations and invoice receiving, micro-generation, Lands administration support, Intake supports, and report generation as required
• Support Customer Connections’ Work Coordinator through submitting, tracking and coordinating utility locate requests
• Manage facility access requests (visitor badges/temporary access)
• Receive and process payments for capital project work
• Prepare, print and file work order packages
• Order and maintain office supply inventory
• Receive invoices and record allocations as per EDTI’s process and procedures
• Create purchase orders as per EDTI’s process and procedures
• Create New Application, Limits of Approach Requests Work Orders and CCC/FAC rebates in IVARA
• Create, record and file Land Crossing consent letters for Land Coordinator
• Investigate Billing Enquiries from EPCOR Finance including electronic fund transfer (EFT) transaction enquiries from accounts payable or coordinating customer refunds through accounts payable as well as acting as liaison for managers, accounts payable, finance and purchasing departments to investigate issues and discrepancies
• Managing the digital and physical storage of safe w ork p rocedures

What’s required to be successful

• H igh school diploma, GED, or equivalent secondary education is required
  • Post-secondary education in Office or Business Administration is an asset
• Minimum of 3 years’ of related and progressive administrative experience
• Proficient user of Microsoft Office including Excel, Word, PowerPoint, Outlook and SharePoint (including SharePoint administration)
• Experience managing and creating tables and databases in Excel
• Previous experience with IVARA would be beneficial
• Familiarity with Moneris System would be an asset
• Understanding of timecard and expense entry and/or accounting principles
• Effective verbal and written communication skills
• Exemplary time management and attention to detail

Other important facts about this job

Jurisdiction: CSU52

Class: A2

Wage: Starting at $ 32.69 per hour. ( Final Wage and Step will be determined at the time of selection and based on a combination of factors as outlined in the Collective Agreement. )

Hours of work: 80 hours biweekly, Monday to Friday

This position is full-time in the office and not eligible for the hybrid work program.

Internal Applicants : please ensure that you are using your “ @epcor.com ” email address.

• A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
• If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
• A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.
• To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.