Administrative & Corporate Services Specialist

Upper Thames River Conservation Authority; London; On-site; CAD 46,000 - 56,000; Full time

Benefits offered by this job

Comprehensive Group Benefits

Pension Plan (OMERS)

Vacation package

Free access to UTRCA ConservationAreas

Job summary

Upper Thames River Conservation Authority (UTRCA) is seeking a Corporate Services Assistant to deliver administrative, financial, and human resources support. This permanent full-time role is based at 1424 Clarke Road, London, with no remote work option.

You will coordinate front desk duties, billing backups, asset management, insurance coordination, procurement, and event logistics, supporting staff across Corporate Services. A strong customer service background and MS 365 skills are essential.

Qualifications

• 2–3 years of college education in admin or related field.
• Five years of progressive admin and customer service experience.
• Experience documenting financial transactions and basic reconciliations.
• Familiarity with insurance and procurement is an asset.
• Proficient with MS365 apps (Excel, Teams, SharePoint) or able to learn quickly.
• Strong customer service, organizational and communication skills.

Responsibilities

• Act as primary backup for front desk reception, including greeting visitors, inquiries, mail and courier handling, and opening/closing procedures.
• Support billing and revenue functions as backup to Bills Administrator, including reconciliations, payments, cheque register, and invoice support.
• Administer staff mobile device program: inventory, distribution, pricing, updates, and billing coordination.
• Provide administrative support for Corporate Services functions, including asset management and HR.
• Main contact for certificates of insurance and coordinate annual insurance applications.
• Assist staff with procurement processes: PO guidance, p-card reconciliation, vendor comms, blanket PO monitoring.
• Support event planning and logistics, including setup and cleanup activities.
• Maintain and update Corporate Services resources and learning materials.
• Perform other related duties and projects as assigned.

Skills

Customer service

Organization

Communication

Time management

Team collaboration

Education

College education in administrative support

Tools

MS365

Excel

SharePoint

Teams

Job description

Upper Thames River Conservation Authority (UTRCA) is seeking a Corporate Services Assistant to deliver administrative, financial, and human resources support. This permanent full-time role is based at 1424 Clarke Road, London, with no remote work option.

You will coordinate front desk duties, billing backups, asset management, insurance coordination, procurement, and event logistics, supporting staff across Corporate Services. A strong customer service background and MS 365 skills are essential.