Executive Assistant - Paralegal

London Hydro; London; Hybrid; CAD 75,000 - 107,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary

Wellness program

On-site cafeteria

Company cell phone

Job summary

London Hydro is seeking an Executive Assistant-Paralegal to support the Legal & Risk Management department. You will assist with litigation responses, drafting and filing legal docs, governance records, and Board materials, while coordinating with executives and internal stakeholders.

You should have a bachelor’s degree in a legal-related field (preferred) and at least 3 years in legal or governance support, with strong writing, communication, and discretion.

Qualifications

• Bachelor's degree preferred in a legal-related field.
• Minimum 3 years of relevant legal, governance, or admin support experience.
• Strong knowledge of legal terminology and professional writing standards.

Responsibilities

• Support responses to litigation and dispute matters, including evidence timelines.
• Draft, organize, file, and maintain legal documents and commercial agreements.
• Research legal topics and prepare briefing notes and background materials.
• Maintain corporate governance documents and minute books.
• Coordinate Board of Directors meetings, agendas, minutes, and action items.
• Manage legal intake and coordinate with internal stakeholders.
• Monitor deadlines and deliverables to mitigate risk.
• Prepare executive-level reports and presentations.
• Assist in privacy matters and risk management activities.
• Support enterprise risk management and contract risk assessments.

Skills

Legal terminology

Professional writing

Oral communication

Time management

Attention to detail

Discretion

Independent work

Diplomacy

Education

Bachelor's degree in legal-related program

Tools

MS Office

Job description

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We are currently seeking a highly organized and proactive Executive Assistant-Paralegal to fill a vacancy within our Legal & Risk Management department. Reporting to the VP of Legal & General Counsel, this exciting opportunity is ideal for a detail-oriented legal professional who thrives in a fast-paced, collaborative environment. In this multifaceted role, you will provide comprehensive legal, administrative, and operational support to the Legal & Risk Management department, Board of Directors, and internal stakeholders. You will contribute to the effective management of legal workflows, contractual relationships, risk management initiatives, and internal audit activities, while preparing and maintaining accurate, confidential, and compliant legal documentation. This position plays an important role in supporting the department's daily operations and enabling the delivery of effective, responsive, and high-quality legal services across the organization.

What You Will Do

Legal Support & Coordination:

• Support responses to litigation, and dispute‑related matters, including document collection and coordination with internal stakeholders and assisting with the preparation of evidence summaries and timelines.
• Prepare, maintain, organize, and file legal documents, including a wide range of commercial agreements, ensuring accuracy, confidentiality, and compliance with the record retention policy and procedure.
• Assist with the drafting and proofreading of legal documents (contracts, memoranda, applications, responses, resolutions, correspondence, etc.), ensuring version control and audit-readiness.
• Conduct legal, legislative, and policy research, summarize findings and prepare briefing notes and background materials.
• Provide backup support for maintaining corporate governance documents, minute books, and Board policies.

Board & Administrative Support:

• Support the administration of the Board of Directors meetings by maintaining official records, assisting with preparing and distributing agenda packages and supporting materials. Attend meetings, record proceedings, prepare and distribute draft minutes and document and track action items. Research, analyze, prepare, edit and review reports, presentations and correspondence.
• Coordinate the legal intake process by triaging business requests, coordinating with stakeholders, and ensuring timely responses.
• Schedule and attend meetings, prepare and distribute agendas and minutes, and document decisions and action items for execution or follow-up.
• Monitor deadlines, limitation periods, and deliverables to mitigate risk.
• Support the preparation of timely, accurate and professional executive‑level reports and presentations.
• Facilitate responsive and collaborative communication and build/maintain effective relations between the Legal & Risk Management department and internal/external stakeholders (Board of Directors, executives, regulators, external counsel, vendors, etc.).
• Prioritize and coordinate the resolution of requests or issues brought to the department.
• Ensure timely and accurate information distribution to and from the Legal & risk management department.
• Administer the whistleblowing intake reporting process, including monitoring the program portal and running reports as needed.
• Support the Chief Privacy Officer with policy development and training, Freedom of Information matters, Privacy Breach Investigations, and Privacy Impact Assessments.
• Provide backup support for the insurance program, including filing certificates of insurance, maintaining policy records and tracking renewal and expiry dates.
• Assist in the execution of Enterprise Risk Management activities, as needed.
• Support the development of risk‑related reports by obtaining and compiling data, preparing spreadsheets, and tracking metrics.
• Assist contract owners with risk assessments on commercial contracts, including facilitating third‑party information requests, reporting findings, and monitoring third‑party remediation.

Internal Audit:

• Provide logistical support for internal audit activities, as required.
• Maintain the central file for audit reports and management action plans.
• Perform other duties related to the above job purpose.

What You Will Bring

We welcome applications from all candidates, including those whose knowledge, skills, and experience have been developed through alternative pathways from the requirements listed below. A bachelor's degree is preferred; however, qualified Paralegals and Law Clerks are encouraged to apply. London Hydro, at its sole discretion, may deem a job applicant to meet the job requirements if they have sufficient skill, alternate education, and/or experience related to the role.

• Successful completion of a Bachelor's Degree in a legal-related program, preferred.
• At least 3 years of relevant experience in a legal, corporate governance, or administrative support role.
• Strong knowledge of legal terminology, document standards, and professional writing conventions. Written materials demonstrate thorough knowledge of professional writing, spelling, and grammar conventions.
• Previous experience as a C‑Suite Executive Assistant and/or experience in the electrical distribution industry is considered an asset.
• Excellent oral communication, strong collaboration and interpersonal skills.
• Ability to prioritize tasks and schedule activities based on a strong understanding of business needs and commitments/deliverables to customers, employees and stakeholders.
• Exceptional attention to detail, ensuring accuracy in legal documents, correspondence, and data.
• Excellent judgment, time management, organizational and records management skills.
• Strong critical thinking and problem‑solving abilities, particularly in fast‑paced or ambiguous situations.
• Ability to work independently, prioritize competing demands, and anticipate needs proactively.
• The position necessitates a high degree of tact, diplomacy, discretion, confidentiality, and integrity.
• Flexibility to adapt to changing requirements and priorities.
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Valid Class G Driver's License.

Why Join Our Team

London Hydro has been recognized by Canada's Top 100 Employers as one of the 2026 Southwestern Ontario's Top Employers. This recognition is a testament to our unwavering commitment to excellence and our dedication to fostering an environment where every team member can thrive.

• Competitive Salary $74,700 to $106,700 per annum
• Competitive Vacation days with credit for professional experience
• Recognition & Social Programs
• Wellness and Employee & Family Assistance Program
• On-site Cafeteria & Free Fitness Centre
• Corporate Cellphone
• Hybrid Work Arrangement
• Positive, Collaborative and Safety-Focus Culture

The successful candidate will be required to complete a Criminal Record and education check prior to the commencement of employment.

While we appreciate all applications received, only those invited for an interview will be acknowledged. In accordance with Canadian immigration requirements, this advertisement is directed to applicants who are authorized to work in Canada.

London Hydro is committed to fostering a corporate culture and climate that values and supports a diverse, equitable and inclusive organization. London Hydro is an equal‑opportunity employer. Accommodation is available under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment.

We recognize the importance of work‑life balance. Currently, we offer a hybrid work arrangement (In-Office and Remote) in accordance with London Hydro policy. Please note remote work is not guaranteed in the future and is subject to change.