Administrative Coordinator, Streamlined Research Ethics Review (bilingual position – English / [...]

Clinical Trials Ontario; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading research ethics organization based in Toronto is seeking an Administrative Coordinator. The successful candidate will support the operational functions of the CTO Stream and the research ethics review process. Responsibilities include managing inquiries, providing user support, and drafting documentation. Candidates must be fluent in English and French and possess strong organizational and communication skills. This is a full-time entry-level role.

Qualifications

• Fluency in both English and French (oral and written) is required.
• Experience with clinical research and understanding research ethics review.
• Excellent judgment and problem-solving skills.

Responsibilities

• Support the efficient functioning of CTO Stream.
• Draft templates and checklists for documentation.
• Provide training resources for CTO Stream users.

Skills

Fluency in English and French

Strong attention to detail

Excellent communication skills

Expert MS Office proficiency

Problem-solving skills

Customer service orientation

Education

Undergraduate or college degree in health-related or ethics field

Job description

Overview

Administrative Coordinator, Streamlined Research Ethics Review (bilingual position – English / French Required)

Clinical Trials Ontario (CTO) is an independent, non-profit organization established in 2012 to support Ontario in achieving the vision of being a preferred location for global clinical trials while maintaining the highest ethical standards. A strategic focus for CTO is improving the speed and reducing the cost of conducting multi-centre clinical trials and health research studies by streamlining the research ethics review process.

Responsibilities

• Support the efficient functioning of CTO Stream and the streamlined research ethics review system by:
• Responding to and triaging queries received via telephone, email or online ticket system
• Providing guidance and ongoing support to new and experienced users of CTO Stream
• Screening application forms in accordance with CTO’s policies and procedures
• Drafting templates, checklists, and other documentation
• Providing training resources and reference materials
• Performing user account management and data entry in CTO Stream
• Implementing CTO quality assurance processes and initiatives
• Communicating with Sponsors / CROs to support billing processes
• Provide support to CTO staff, advisory groups and committees by compiling program metrics / information, preparing summaries and meeting notes
• Connect and respond to sponsors and contract research organizations to collect the necessary payment information for ethics review fees. Input payments received and sent into the CTO online portal.
• Connect with research organizations, study teams and other research bodies to provide information on how CTO can streamline ethics review and oversight
• Provide support as required to ensure meetings are scheduled and appropriately resourced, meeting materials prepared and distributed in a timely manner; support facilities and room bookings
• Additional duties as assigned

Essential Background and Skills

• Undergraduate or college degree in a health-related or ethics field, or equivalent combination of education / experience related to research and / or research ethics
• Fluency in both English and French (oral and written) is required for this position
• Experience with clinical research, grants and / or understanding of research ethics review requirements (experience with multi-site research and REB of Record review models an asset) is preferred
• Meticulous; strong attention to detail along with excellent organizational skills and the ability to manage competing priorities
• Excellent communication skills (oral and written), highly skilled in communicating in a clear, concise and precise manner; employing high quality standards for drafting, editing and proofreading documents
• Excellent judgement and problem-solving skills with the ability to think on your feet
• Tactful, professional, courteous and customer service oriented
• Strong commitment to achieving high quality results
• Expert MS Office proficiency (Outlook, Word, Excel, and PowerPoint) required
• Ability to contribute effectively and positively in a high functioning team environment as well as working independently on various projects

Please submit applications with cover letter and salary expectations by September 23rd at 12:00 noon in confidence by email to: [e-mail]

For further information please contact: Matthew DAscanio, Clinical Trials Ontario

661 University Avenue, Suite 460; MaRS Centre, West Tower

Details

• Seniority level : Entry level
• Employment type : Full-time
• Job function : Administrative
• Industries : Public Policy