Administrative Coordinator – P/T

iTacit; Fredericton; On-site; CAD 34,000 - 40,000; Full time

Job summary

iTacit is seeking an organized Administrative Coordinator to provide administrative and operational support across the organization, including People & Culture, Finance and general operations. This role helps ensure day-to-day processes run smoothly and documentation stays accurate.

Based in Fredericton, New Brunswick, the role is approximately 20-25 hours per week with a flexible schedule. The ideal candidate brings strong organization, attention to detail and proficiency with Microsoft Office.

Qualifications

• Previous experience in administrative, operations, HR coordination, office administration or similar role.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to maintaining accurate records.
• Strong written and verbal communication skills.
• Sound judgment and discretion handling confidential information.
• Ability to work independently with strong follow-through.
• Comfort learning and using various business systems and technology.
• Experience with HR, payroll, accounting or other business administration systems would be an asset.
• Experience supporting a growing organization across multiple functions would be an asset.

Responsibilities

• Provide administrative and coordination support across the employee lifecycle (recruitment to offboarding).
• Support payroll, expenses and other routine financial administration.
• Assist with office operations, supplies, travel and vendor coordination, meetings and events.

Skills

Organizational skills

Attention to detail

Communication skills

Independent working

MS Office proficiency

Tools

Outlook

Word

Excel

Job description

Help Keep a Growing Technology Company Running Smoothly

iTacit is a growing B2B SaaS company helping organizations connect, train and empower their frontline teams. As we continue to grow, we're looking for an organized, resourceful Administrative Coordinator to provide administrative and operational support across the organization.

This is a varied role supporting several key areas of the business, including People & Culture, Finance and general business operations. You'll work closely with our operational and People & Culture leaders to coordinate day-to-day processes, maintain accurate information and documentation, and help ensure important activities are completed efficiently and on time.

We're looking for someone who enjoys being organized, solving problems and keeping things moving. The ideal candidate is comfortable managing multiple priorities, takes ownership of follow-through, and isn't afraid to identify a better way of doing something.

About iTacit:

iTacit connects employees to everything they need to do their job. iTacit is an end-to-end digital workplace and training hub that puts email-free messages, a social intranet, digital forms, checklists and more into the hands of the front-line.

• Best Value Digital Workplace Customer Support 2026
• Most Recommended for Compliance Training 2026
• Most Recommended & Best Value Learning Management System 2026
• Best Value Training Platform 2026
• Best Functionality & Features for Form Builder 2025

Key Responsibilities

People & Culture Administration

• Provide administrative and coordination support throughout the employee lifecycle, from recruitment and onboarding through offboarding.
• Coordinate interview scheduling, candidate communications, reference and background checks, and other recruitment logistics.
• Prepare employment-related documentation and maintain accurate employee records.
• Coordinate onboarding activities, including documentation, system access, equipment and orientation requirements.
• Support benefits enrolments, employee changes and related administration.
• Maintain HR systems and ensure employee information is accurate and current.
• Coordinate performance management timelines, documentation and follow-up.
• Support employee engagement activities, surveys, training and company events.
• Track policy acknowledgements, required documentation, certifications and other compliance-related records.
• Assist with routine employee questions and direct more complex matters to the Manager, People & Culture.

Finance & Administrative Support

• Support payroll administration by gathering, reviewing and preparing payroll-related information and employee changes.
• Assist with expense, invoice and other routine financial administration as required.
• Maintain organized records and documentation to support finance and administrative processes.
• Assist with recurring administrative activities, reporting and information gathering.
• Coordinate with employees and external providers to resolve routine administrative matters.
• Support the preparation and organization of information required for internal reporting, audits or other business requirements.

Business & Office Operations

• Support the day-to-day administration of our Fredericton office.
• Coordinate office supplies, equipment and other workplace requirements.
• Assist with employee equipment, access and administrative setup.
• Coordinate with vendors and service providers and help track requests through to completion.
• Support company meetings, employee events and other internal activities.
• Assist with travel and meeting arrangements when required.
• Maintain organized administrative files, records and shared resources.
• Identify opportunities to simplify, document or improve recurring administrative processes.
• Provide general administrative and operational support as business needs evolve.

Qualifications

We're looking for someone who is organized, dependable and comfortable taking ownership of the details.

The ideal candidate will bring:

• Previous experience in an administrative, operations, HR coordination, office administration or similar role.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Strong written and verbal communication skills.
• Sound judgment and discretion when handling confidential employee and business information.
• Confidence working independently while knowing when to ask questions or raise an issue.
• Strong follow-through and a willingness to take ownership of tasks from start to finish.
• Comfort learning and working with a variety of business systems and technology.
• Proficiency with Microsoft Office, including Outlook, Word and Excel.
• Experience with HR, payroll, accounting or other business administration systems would be an asset.
• Experience supporting a growing organization or working across multiple functional areas would be an asset.

Work With Us

This role is a great opportunity for someone who enjoys variety and wants to contribute across multiple areas of a growing organization. You'll work closely with members of our team and have the opportunity to make a visible impact by helping our internal operations run smoothly.

The position is based in Fredericton, New Brunswick and is expected to be approximately 20-25 hours per week. While iTacit supports flexibility, regular presence at our Fredericton headquarters will be an important part of this role.

At iTacit, we value collaboration, flexibility and the contributions of every member of our team. You'll work in an environment where ideas are welcomed, people have the opportunity to make a meaningful impact, and professional growth is encouraged.

We can offer you:

• Competitive compensation of approximately $25-$29 per hour, commensurate with experience
• Approximately 20-25 hours per week
• The opportunity to work with a collaborative team and contribute across several areas of the business

Applicants must be Canadian citizens, permanent residents, or hold a valid Canadian work permit.

iTacit is committed to building a diverse workforce reflective of the diversity of Canada. We are committed to creating an inclusive environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristic.

We greatly appreciate the interest of all candidates; however, only those selected for an interview will be contacted.