Executive Coordinator

Bubble Technology Industries Inc.; Canada; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Profit sharing

Health benefits

Paid holidays and vacation

Job summary

Bubble Technology Industries is seeking an experienced Executive Coordinator to support project management, finance, and accounting. You will draft and finalize documents, analyze data for reports, manage travel and meetings, and help with digital marketing materials.

Qualified candidates bring 5+ years of experience, strong MS Office and basic Adobe Suite skills, and exceptional organizational abilities. Location: Chalk River, Ontario; salary range provided; HR contact included.

Qualifications

• 5+ years of verifiable history of employment and residence.
• Advanced MS Office and basic Adobe Suite skills.
• Detail-oriented with strong organizational and communication abilities.

Responsibilities

• Draft, edit, and finalize presentations and documents with professional quality.
• Coordinate travel, meetings, and visitor access as needed.
• Support project management, finance, and accounting activities.
• Create and update digital marketing materials and analytics reports.

Skills

Executive support

Organizational skills

Verbal and written communication

Problem solving

Multi-tasking in fast-paced settings

Tools

MS Office

Adobe Suite

Ability to learn new systems

Job description

Bubble Technology Industries is a dynamic company with world-renowned expertise in radiation detection, addressing applications in the space, defence, homeland security, industrial, and medical sectors. Innovation is our differentiator, and we’re always looking for the best and brightest to develop the cutting-edge technologies that protect individuals and nations alike.

The cornerstone of BTI’s success is our talented and multi-disciplinary team. We invest in our people so they can be at their best. We offer challenging and fulfilling careers, the opportunity to work on innovative globally-relevant programs, a collaborative and supportive work environment, and ongoing support for growth and development.

We’re looking for an experienced Executive Coordinator to join our team! In this role, you will support our project management, finance, and accounting activities. Key responsibilities for this position include:

• Draft, edit, proofread, and finalize presentations and documents to ensure accuracy, clarity and professionalism of content and format.
• Undertake business data analysis and generate user friendly reports and visual presentations.
• Support finance tasks including compiling expense claims, cheque runs, administering attendance, and leave forms.
• Create, implement, and regularly update digital marketing materials on the company website and social media profiles.
• Review and leverage analytics to monitor the effectiveness of the company’s online marketing strategies.
• Coordinate external visitors including travel arrangements, booking meetings and rooms, hospitality arrangements, and visitor access passes.
• Schedule, organize, and coordinate internal meetings and conference attendance.
• Coordinate employee travel arrangements (flight, hotel, rental car) and compile documents for travel-related meetings.
• Provide administrative support to the leadership team and general administrative support for the office (answering phones, mail, ordering office supplies, filing, digital asset creation and management).
• Help with planning company socials and events.
• Provide recommendations to improve existing administrative tools and processes.
• Support special projects as required.

We are looking for candidates that meet the following profile:

• Due to security requirements, the candidate must be a Canadian or US citizen, or a permanent resident of Canada, have 5+ years of verifiable history of employment and residence, and will be required to provide a criminal record check as a condition of employment.
• Administrative/operational experience with providing high-level executive support as an asset.
• Advanced MS Office skills (Word, Excel, PowerPoint), Basic Adobe Suite skills and can easily figure out new systems and tools.
• Detail-oriented with a track record of organizational skills and thoroughness.
• In-depth understanding of administrative and operational procedures.
• Flexible in terms of responsibilities with a positive “can-do” spirit.
• Exceptional verbal and written communication skills – professional and articulate, as you will be representing the brand of the company to various stakeholders.
• Relationship builder, problem solver, and ability to anticipate needs and take initiative to find solutions.
• Reliable colleague and willing to help others, while also being able to work well independently under little direction.
• Takes initiative as a self-starter and can multi-task in a fast-paced environment to meet deadlines.
• Analytical skills to research and summarize information.

Why join the BTI team

• Challenging projects that you can be proud of and the platform to make an impact on society.
• Be part of a high performing, passionate, and supportive team that is always pushing the boundaries of innovation.
• Company-wide focus on career development and continuous learning and development.
• Team of industry experts to learn and support you in expanding your experience and knowledge.
• Competitive salary, health benefits, and profit sharing.
• Paid holidays and vacation.

If you are detail-oriented, have excellent organizational skills, committed to excellence, and capable of managing multiple tasks efficiently, we’d like to hear from you!

Salary Range: $50,000-$75,000/yr

Bubble Technology Industries

Attn: Human Resources, Ref.# AD-03-2026-006

31278 Highway 17, P.O. Box 100

Chalk River, Ontario, Canada, K0J 1J0

E‑mail: [e-mail]

Only those candidates granted an interview will be contacted. No phone calls please.

Accommodations for candidates with disabilities are available on request.

Artificial Intelligence (AI), machine learning, or algorithmic tools will not be used to screen, assess,

Visit us on the web at www.bubbletech.ca