Administrative Coordinator HR

Scc Ccn; Ottawa; On-site; CAD 52,000 - 68,000; Full time

Job summary

SCC is seeking an HR Administrative Coordinator to support the Vice President, Culture and Chief Human Resources Officer and the HR team. You will assist with recruitment, onboarding, training coordination, performance management, health and safety, wellbeing, and employee records management, ensuring confidential handling and compliance.

Working closely with colleagues across SCC, you will manage multiple priorities, maintain accurate HR records, and support the Dayforce HR platform and other

Qualifications

• HR administrative support experience or coordination is required.
• Knowledge of HR processes, with CHRP or equivalent desirable.
• Understanding of Canada Labour Code, Employment Standards Act, Official Languages Act, and HR privacy.
• French-English bilingualism is required (SISS).

Responsibilities

• Provides executive administrative support to the Vice President, Culture and CHRO.
• Collaborates with SCC colleagues to support HR activities and projects.
• Posts job listings, schedules interviews, and prepares candidate communications.
• Maintains confidential personnel records and retention-compliant documents.
• Supports HR systems, including Dayforce, and tracks project progress.
• Completes assigned HR projects from start to finish within guidelines.

Skills

Organizational skills

Communication skills

Bilingual

Microsoft Office

Education

Bachelor’s degree in HR or related field

Tools

Dayforce

Job description

Who We Are

SCC is a small but impactful Crown corporation that reports to Parliament through Innovation, Science and Economic Development Canada. Using our expertise and vast network, SCC helps organizations by opening a gateway to possibilities, both at home and abroad. We bring people together, foster collaboration and expand their horizons in trade, sustainability and global connectivity. We represent and advance Canada’s interests on the international stage in ways no other organization can.

As Canada’s national standardization body, SCC offers more than a few pieces of the standards development and conformity assessment puzzle. We provide comprehensive strategies that allow Canadian businesses and innovators to contribute to shaping established and emerging markets. We help knock down trade barriers and create opportunities for businesses to innovate and expand into new markets by laying the foundation for their success.

SCC’s work also helps drive Canada’s health, well-being and economic prosperity. Whether it’s the food we eat, the products and technologies we use, or how we get to work, every aspect of our lives is touched by standards. Standards and conformity assessment not only provide confidence in the quality and safety of products and services, they also play an integral role in improving the overall health and safety of Canadians, and of their environment. At SCC, everything we do is aimed at improving Canadians’ quality of life and economic prosperity.

Our Culture

A recipient of Waterstone’sCanada’s Most Admired Corporate Culturesaward in 2023, 2024, and 2025, we foster a culture grounded in our core values of respect, professionalism, and integrity. Our culture continues to evolve as we adapt to new ways of working, strengthening our ability to collaborate, remain agile, and support one another. This sustained recognition reflects a workplace defined by compassion, flexibility, and a shared commitment to excellence.

A Day in the Life of an HR Administrative Coordinator

The HR Administrative Coordinator supports the delivery of SCC’s workforce services by providing administrative coordination and support. The role contributes to the provision of core HR services, including recruitment, onboarding, training coordination, performance management, health and safety, wellbeing, and employee records management. Working closely with HR colleagues and SCC staff, the HR Administrative Coordinator ensures timely and confidential handling of information and assists with the implementation of HR initiatives and projects. The position applies broad knowledge of HR processes and practical judgment to enable efficient service delivery and compliance management.

Your Background

Requirements

Security clearance: Reliability

Language: Bilingual Imperative (SISS)

Education

Bachelor’s degree in human resources, or an equivalent combination of education and experience

Experience and skills

• Minimum of 2 years’ experience in HR administrative support or coordination.
• Broad knowledge of HR processes, methods, and practices, with HR certification (e.g., CHRP or equivalent) is considered desirable.
• Working knowledge of applicable legislation and regulations (e.g., Canada Labour Code, Employment Standards Act, Official Languages Act, Human Rights Act).
• Demonstrated commitment to equity, diversity, and inclusion in HR practices.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements.
• Strong organizational skills with attention to detail and accuracy in data entry, reporting, and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRplatforms, preferably Dayforce.
• Sound judgment to resolve routine issues and elevate complex matters appropriately.
• Strong interpersonal and communication skills to liaise effectively with internal staff, management, and external providers.
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity.

You May Also Have

• Certified Human Resources Professional (CHRP) designation.
• Experience in the Public Service and/or in other Crown Corporations

Key Activities

• Provides executive administrative support to the Vice President, Culture and Chief Human Resources Officer and ad hoc support to other HR team members.
• Works collaboratively with colleagues across SCC to support HR activities and projects.
• Posts job listings, schedules interviews, prepares candidate communications, assists with reference checks, and supports onboarding.
• Maintains accurate and confidential personnel records.
• Maintains HR records in compliance with retention policies, including archiving and culling outdated documentation.
• Supports the accuracy and operational effectiveness of the Human Capital Management (HCM) platform.
• Tracks progress on the HR Branch work plan.
• Plans and completes assigned HR projects from start to finish within established guidelines.
• Prepares and organizes materials, documentation, and tools for delivery.
• Updates systems and records to reflect project changes.
• Collects data and produces reports with preliminary analysis to track progress and outcomes.
• Schedules activities and manages project communications.
• Works with HR colleagues and other branches to complete deliverables.
• Conducts basic research to support decisions and recommendations.
• Applies practical knowledge to resolve routine issues and select solutions within guidelines.

A Final Note

Note 1: Priority will be given to Canadian citizens and permanent residents.

Note 2: SCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

Please attach a detailed cover letter to your resume. In addition to learning about your education, training and experience, we want to hear your story! We’d love to hear about how your accomplishments, and the skills you applied to achieve them, relate to the role and why you think this opportunity is a good fit for you.

We are committed to creating and fostering a diverse, equitable and inclusive work environment that reflects the peoples’ lives that we impact and the Canadian community that we work within. We strive to create an environment where everyone is comfortable being their authentic selves. We welcome Indigenous peoples and persons from all races, ethnicities, gender identities and expressions, sexual orientations, and physical or mental abilities to be part of our team.

We strive to ensure a barrier-free selection process. If you are contacted regarding a job opportunity, testing or interview, please advise the HR representative of the accommodation measures that you require to enable you to be assessed in a fair and equitable manner.

Please complete all fields in this online application and submit before the closing date.

Upon our review of all applications, those who appear to be the best fit with the mandate of this role and with SCC’s mission and vision will be contacted. You will receive confirmation that your application has reached us.

Thank you for your interest in SCC and for taking the time to review this ad. We look forward to hearing from you!