Administrative Coordinator

Socket.dev; Winnipeg; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Pension

Vacation

On-site gym

Restaurant on site

Job summary

The Manitoba Métis Federation (MMF) seeks a full-time Administrative Coordinator in the President’s Office at 150 Henry Ave, Winnipeg, MB. This role provides comprehensive administrative support to the Executive Assistant and collaborates with teams and stakeholders to ensure smooth operations.

The successful candidate will bring post-secondary education in business administration or related field, at least five years of experience, strong Microsoft Office skills, and the ability to manage

Qualifications

• Post-secondary education in Business Administration, Administrative Assistant, or related field.
• Five years’ experience as an Administrative Assistant, or similar role.
• Experience in a computerized office environment with Microsoft Office proficiency.
• Ability to manage multiple priorities and meet deadlines.
• Experience working with boards/committees is preferred.

Responsibilities

• Draft, type, and proofread documents including reports, letters, briefing notes, memoranda, statements, forms;
• Schedule appointments, meetings, travel arrangements and maintain calendar;
• Conduct research, assist with preparing financial reports and maintaining financial records;
• Prepare agenda and information kits for meetings and take, transcribe, and edit meeting minutes;
• Process and maintain a log of incoming and outgoing correspondence;
• Photocopy and organize documents for distribution, mailing, filing, and faxing;
• Develop and maintain tracking systems and electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency;
• Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested.

Skills

Communication skills

Organizational skills

Time management

Teamwork

Independent work

Multitasking

Education

Post-secondary education in Business Administration, Administrative Assistant, or related field

Tools

Microsoft Office

Job description

The Manitoba Métis Federation (MMF) is the democratically elected National Government of the Red River Métis, also known as the Manitoba Métis. The Red River Métis are a distinct Indigenous Nation and People, and Canada's Negotiating Partners in Confederation and the Founders of the Province of Manitoba.

The MMF seeks to fill one full-time Administrative Coordinator position within our President’s Officelocated at 150 Henry Ave in Winnipeg, MB. The Administrative Coordinator is responsible for all administrative support to the Executive Assistant.

Job Duties/Competencies

• Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, forms;
• Schedule appointments, meetings, travel arrangements and maintain calendar;
• Conduct research, assist with preparing financial reports and maintaining financial records;
• Prepare agenda and information kits for meetings and take, transcribe, and edit meeting minutes;
• Process and maintain a log of incoming and outgoing correspondence;
• Photocopy and organize documents for distribution, mailing, filing, and faxing;
• Develop and maintain tracking systems and electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency;
• Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested.

Skills and Qualifications

• Post-secondary education in Business Administration, Administrative Assistant, or related field;
• Five years’ experience as an Administrative Assistant, or similar role;
• Experience in a computerized office environment with a proven ability with Microsoft Office;
• Proven ability to manage multiple priorities and meet deadlines under time constraints;
• Demonstrated ability to work independently and as part of a team;
• Strong communication, organizational, interpersonal and time management skills;
• Experience working with boards and/or committees is preferred;
• Experience working for a not-for-profit organization and Indigenous community is an asset;
• Knowledge of Red River Métis culture, and MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver’s license with access to a reliable vehicle.

We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation. Access to an on-site fitness facility as well as an in-house restaurant is available.

• We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation. Access to an on-site fitness facility as well as an in-house restaurant is available.

The MMF requires a satisfactory criminal record check prior to commencement of employment.The MMF will accept existing criminal record checks if dated within 3 months of your start date. Obtaining this document is not a guarantee of employment.

Preference will be given to qualified Red River Métis applicants and they are encouraged to self-identify on their cover letter. The MMF encourages internal applicants to apply for career opportunities within our Government.