Administrative Coordinator

RamSoft Inc; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in Toronto seeks an Office Manager to oversee daily administrative tasks, support executives, and ensure smooth office operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience with Office 365. This role offers an opportunity to contribute significantly to the team's efficiency and effectiveness.

Qualifications

• Previous experience as Office Manager, Executive Assistant, or similar.
• High level of communication skills in English, both written and verbal.
• Proven ability to work well under minimal supervision.

Responsibilities

• Manage day-to-day administrative activities in the office.
• Provide administrative support to executives and coordinate meetings.
• Prepare presentations and reports as needed.

Skills

Communication skills

Decision-making

Problem-solving

Organizational skills

Customer service

Interpersonal skills

Digital literacy

Time management

Tools

Office 365

Salesforce

Job description

• Manage day-to-day administrative activities at RamSoft's office in downtown Toronto, including office opening and closing
• Answer telephone calls, forward messages, greet visitors, receive deliveries, distribute office mail, monitor general email inboxes
• Monitor and order office supplies, catering, etc.; act as main point-of-contact for vendors
• Maintain general presentation and organization of office
• Provide administrative support to executives
• Provide high level calendar management with emphasis on proactive planning
• Coordinate internal and external meetings, including organizing agendas etc.
• Attend meetings and take minutes when required
• Communicate with stakeholders, internal staff as needed
• Prepare presentations and reports
• Participate in workplace health and safety initiatives
• Participate in team and strategy meetings as required
• Coordinate company events
• Provide occasional administrative support to other departments as required
• Perform other related duties as required

What will you bring to RamSoft?

• Previous Office Manager, Executive Assistant, Administrative Coordinator, or other relevant experience
• High level of communication skills in English, written and verbal
• Aptitude in decision-making and problem-solving
• Exceptional organizational and time management skills
• Excellent customer service and interpersonal skills
• Proven ability to work well under minimal supervision
• Digital literacy, highly proficient / experienced in Office 365 (Outlook, Teams, Excel, Word, PowerPoint)
• Ability to balance multiple projects and priorities
• Demonstrated experience working with confidential information

What will make you REALLY stand out?

• First AID / CPR Certification
• JHSC Certification
• Experience using Salesforce

Create a job alert for this search