Human Resources Administrative Coordinator

Mulvey & Banani; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading engineering consulting firm in Toronto is seeking an HR Administrative Coordinator to support HR functions and executive administration. The role requires strong organizational skills and attention to detail, offering a chance to grow within the company. Responsibilities include managing recruitment processes, maintaining employee records, and supporting HR policy development. This position promotes a positive workplace culture and offers a hybrid work model with various perks.

Benefits

Hybrid Work Model

Paid Sick Time

Half-Day Fridays

Health Insurance – 100% Premiums Paid

Wellness & Fitness Reimbursement

Professional Membership Reimbursement

Career Development Sessions

Referral Bonus Program

Office Gym Access

Monthly Social Events

Qualifications

• 0–2 years of experience in HR or Administrative Support.
• Ability to handle sensitive information confidentially.

Responsibilities

• Assist with recruitment and interview process.
• Coordinate onboarding and offboarding processes.
• Provide administrative support to the executive team.

Skills

Organizational Skills

Communication

Integrity

Proactivity

Education

Bachelor’s degree in Human Resources

Tools

Microsoft Office Suite

Job description

Mulvey & Banani is a Toronto-based engineering consulting firm providing comprehensive and integrated building systems engineering services for electrical and electronic systems that are innovative, resilient, and adaptable for new building construction and re-purposing/renovation of existing buildings.

About the Role: The HR Administrative Coordinator will play a pivotal role in supporting both Human Resources Functions and Executive Administration. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

This role offers an excellent opportunity to gain comprehensive experience in both HR and Administrative Functions, with the potential for growth within the company. If you're enthusiastic about contributing to a positive workplace culture and supporting various operational aspects, we'd love to hear from you.

Duties and Responsibilities

• Assist with recruitment and interview process. Track status of candidates, and respond with follow-up emails at the end of the recruiting process.
• Coordinate onboarding and offboarding processes, ensuring all documentation is completed and systems are updated.
• Maintain and update employee records in HR databases, ensuring accuracy and confidentiality.
• Support the development and implementation of HR policies and procedures.
• Organize and maintain physical and digital files, ensuring easy retrieval of information.
• Manage calendars, schedule meetings, and coordinate other administrative tasks.
• Assist in organizing and coordinating company events, including logistics and vendor management.
• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Collaborate with the HR Manager to develop initiatives that promote a positive workplace culture.
• Handle confidential information with a high level of discretion and professionalism.
• Perform other duties as assigned.

Desired Skills and Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 0–2 years of experience in HR, Administrative Support, or a related area.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of integrity and ability to handle sensitive information confidentially.
• A proactive attitude and willingness to take initiative.

Perks & Benefits

• Hybrid Work Model
• Paid Sick Time
• Half-Day Fridays (throughout the year!)
• Health Insurance – 100% Premiums Paid by the company
• Wellness & Fitness Reimbursement
• Professional Membership and Formal Education Reimbursement (for applicable roles)
• Career Development and Professional Development Sessions (count towards your CPD!)
• Referral Bonus Program
• Office/Building Amenities: Free Access to an On Site Gym, EV Charging Stations, Café Lounge
• Monthly Pizza/BBQ lunches
• Monthly Ice Cream Days during Summer
• Multi-Faith Room available in the office for religious purposes
• Modern, Dynamic, and Vibrant Workspace
• Presto Card for Work-Related Travel (when meeting clients or visiting sites)
• Annual Social Retreats including Family Ski-Day, Golf Tournament, and Holiday Party
• Monthly Social Events including but not limited to Skating, Bowling, Paint Ball, Volunteering Initiatives, Fitness Challenges, Ping-Pong tournaments, Sports Events, and more.

Why join us?

• We're proud to help people discover and do what they love. Join a team that celebrates each other!
• Mulvey & Banani is a Deloitte “Best Managed Company” since 2015 and achieved Platinum Club status in 2025.
• Join a company where people share a passion for creating remarkable projects and have the drive to be successful, together!
• Culture is a core element of our overall vision and strategic plan. We’re committed to embedding diversity, equity, and inclusion (DE&I) into everything we do at Mulvey & Banani, making sure everyone is respected, treated equally, and celebrated for who they are—no matter what.

Accommodations & Accessibility

Mulvey & Banani provides employment accommodation throughout the recruitment process. Should you require any accommodation, please indicate this on your application and we will work with you to meet your accessibility needs. For any questions, suggestions, or required documents regarding accessibility in a different format, please reach us at [e-mail]

Diversity & Inclusion

At Mulvey & Banani, we are committed to building an environment where everyone feels included, valued, and heard. Diversity, inclusion, and belonging are an important part of our everyday work, and it is our belief that they enable us to reach our goal of providing excellent quality and care in our products. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.