administrative coordinator

Blacksnow Company; Saint John; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in Saint John seeks an Administrative Manager with 2-3 years of relevant experience. You will implement efficient administrative procedures, oversee office services, and manage a small team. This role demands strong organizational skills and proficiency in office software, ensuring smooth operational efficiency.

Qualifications

• 2-3 years of experience in a relevant administrative role.
• Experience with ERP and project management software desired.
• Business administration education preferred.

Responsibilities

• Implement and review administrative procedures.
• Train and oversee up to 4 staff members.
• Administer office services and prepare budgets.

Skills

Interpersonal skills

Organized

Time management

Reliability

Flexibility

Ability to multitask

Education

Business administration

Tools

Enterprise resource planning (ERP) software

Project management software

Spreadsheet

Google Drive

Database software

Human resources software

SharePoint

Job description

• Business administration and management, general

Work setting

• Business and / or industry

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration

Supervision

• 3-4 people
• Adolescents

Computer and technology knowledge

• Electronic mail
• Enterprise resource planning (ERP) software
• SharePoint
• Social Media
• Spreadsheet
• Human resources software
• Project management software
• Database software
• Google Drive

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Integrity
• Team player
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• What is the highest level of study you have completed?

Experience

• 2 years to less than 3 years

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