Administrative Coordinator

peoplecorporation; Chilliwack; On-site; CAD 37,000 - 40,000; Full time

Job summary

TeksMed, part of the People Corporation group, is seeking an Administrative Coordinator to join the team in Chilliwack. The role focuses on data entry and a broad range of administrative duties, with daily tasks including processing mail, medical documents, purchase orders, and communications with clinics.

The ideal candidate will have strong interpersonal and communication skills, be proficient in Microsoft Office, and manage time effectively in a fast-paced environment.

Qualifications

• Good interpersonal, communication, and customer service skills.
• Proficient in all Microsoft Office applications.
• Excellent time and priority management skills.
• Strong critical thinking and problem-solving skills.

Responsibilities

• General data entry and general administrative duties.
• Process incoming mail and medical documents.
• Process purchase orders and contact medical clinics.
• Run reports and maintain files.
• Liaise with medical clinics and doctors' offices to obtain information.

Skills

Interpersonal skills

Communication skills

Customer service skills

Tools

Microsoft Office

Job description

We are looking for an Administrative Coordinator to join our TeksMed team in Chilliwack.

The Administrative Coordinator reports directly to the Team Leader, Administration. Their daily responsibilities include general data entry and general administrative duties. These include processing the incoming mail, handling medical documents, processing purchase orders, contacting medical clinics, running reports, scanning, word-processing, data entry and maintaining files.

The Administrative Coordinator will:

• Correspond with Compensation Boards across Canada
• Generate reports from Claims Management System (CMS)
• Analyze information received from clients and taking appropriate action
• Complete general administrative, data entry, and office duties
• Follow up with clients via phone/email for necessary information pertaining to worker claims and recording detailed interactions within our CMS
• Process and enter mail into our CMS
• Be liaising with medical clinics and doctors' offices to obtain outstanding the respective timeframes

To be successful as an Administrative Coordinator, you will need:

• Good interpersonal, communication, and customer service skills
• Proficient in all Microsoft Office applications
• Exceptional written and verbal communication skills, including negotiation and dispute-resolution techniques
• Ability to work independently or as a part of a team in a high energy, busy environment
• Excellent time and priority management skills
• Organizational skills with high attention to detail
• Strong critical thinking and problem - solving skills

TeksMed is Canada's leading disability management and occupational injury claims management firm. We help employers reduce costs and improve outcomes by proactively managing employee absences, workers' compensation claims, and return-to-work processes.

Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. If you require an accommodation or an alternative format of any posting please reach out to [e-mail] .

The base salary range for this position is $37,000 - 40,000 per annum. Details of the total compensation package will be shared during the interview process.