Administrative Assistant (Vancouver BC)

Orica; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading company in mining solutions is seeking an Administrative Assistant in Vancouver, BC. The role involves supporting the Sales Operations team, managing administrative tasks, and ensuring smooth office operations. Candidates should have strong organizational skills and a minimum of 3 years experience in a similar role. Competitive salary and opportunities for growth are offered in a collaborative and inclusive workplace.

Benefits

Orica Incentive program (bonus)

RRSP matching after one year

Company events

Extended health care

Dental care

Vision care

Employee assistance program

Life insurance

Paid time off

Qualifications

• 3+ years of experience in an administrative or office management role.
• Excellent organizational and time management skills.
• Strong work ethic and ownership in task completion.

Responsibilities

• Support Sales Operations Manager with invoicing and accounts receivable.
• Maintain accurate records and assist with administrative tasks.
• Coordinate office supplies and manage visitors log.

Skills

Microsoft Office applications

Google Workspace

Accounting awareness

Organizational skills

Problem-solving skills

Multitasking ability

Interpersonal skills

Communication skills

Education

Diploma or degree

Job description

About Orica

At Orica, it’s the power of our people that leads change and shapes our futures. Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world.

It’s an exciting time to join us – we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

About The Role – Administrative Assistant (Vancouver, BC)

Orica Digital Solutions /3vGeomatics is looking for an individual to fill the full-time position of Administrative Assistant in our Vancouver office.
Reporting to the Sales Operations Manager, the Administrative Assistant will play an integral role in the smooth and efficient day-to-day operations of 3vG. We are looking for someone with a high attention to detail, self-motivated and able to be flexible in their role.
The successful candidate will have excellent verbal and written communication skills, with a positive outgoing attitude. The Admin Assistant will work closely with the Sales Operations team, supporting operational projects and sales initiatives as well as lead Office Administration, supporting the IT Manager with facility management and office coordination.
This is a full-time in-office position located at our office in Mount Pleasant, Vancouver, BC.

What you will be doing

• Coordinate courier and standard mail
• Assist the Sales Operations Manager with vendor setup processes
• Assist the Sales Operations Manager & Project Manager with monthly invoicing and accounts receivable responsibilities
• Compile administrative documents needed for business proposals
• Maintain accurate records of all corporate documentation
• Assist the Sales Operations Manager with administrative tasks
• Assist the IT Manager with facility management including building access, and any other property-related tasks.
• Act as a dedicated Fire Warden
• Maintain visitors log
• Manage and coordinate office supplies and kitchen orders
• Answer the phone and direct calls as needed
• Assist non-3vG system users with scheduling meeting rooms

What you will bring

• Proficient knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Proficient knowledge of Google Workspace applications would be an asset
• Accounting awareness with accurate invoicing, receivables and payables knowledge
• Experience working with QuickBooks for order entry & Wrike for project management is an asset
• Strong work ethic and takes ownership to complete a task from start to finish
• Excellent organizational, time management, and problem-solving skills with the ability to manage deadlines within a changing environment
• Ability to multitask and prioritize daily work load, demonstrating flexibility
• Excellent in English, both verbal and written
• Spanish & Portuguese language skills considered an asset
• Strong interpersonal skills and ability to maintain strong working relationships

Role dimensions

• Work Schedule: Monday – Friday, 8am – 5pm

Your qualifications

• Must be legally entitled to work in Canada
• 3+ years’ experience in an administrative assistant or office manager or similar role
• Diploma or degree is preferred, but not required

How you shape and influence others

* Demonstrates courage, resilience and flexibility
* Strong reputation for integrity, ethics, personal values and solid character
* Solid interpersonal and communication skills
* Self-aware and open to feedback
* Ability to work with minimal supervision
* Productive without compromising quality
* Highly reliable and motivated to excel

What we offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

Compensation

• Salary $50,000 - $60,000 CAD
• Full Time Salary position
• Eligible for annual short-term incentive plan

(Salary to be determined by the applicant’s experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.)

Benefits (Full Time Employees)

• Orica Incentive program (bonus)
• RRSP matching after one year
• Company events
• Extended health care
• Dental care
• Vision care
• Employee assistance program
• Life insurance
• Paid time off

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.

We have been made aware that some individuals have received scam emails which include false and invalid offers of employment from Orica. Please note that Orica will not offer employment to any candidate without first undertaking a formal application and recruitment process. All candidates are required to actively participate in the recruitment process applicable to the specific role and location where the role is based, prior to any offer of employment being made. Please also be advised that Orica will never request payment or require candidates to deposit a check during the recruitment and onboarding processes.