Administrative Assistant

Poutrix; Vancouver; On-site; CAD 52,000 - 62,000; Full time

Job summary

A leading company is seeking an Administrative Assistant for their Vancouver office. This role involves providing comprehensive administrative support, ensuring smooth operations, and collaborating with various teams. Candidates should have experience in a large office, proficiency in Microsoft Office, and strong organizational skills. Embrace the opportunity to empower others and contribute to sustainable solutions.

Qualifications

• Minimum 3 to 5 years' experience in a large office environment.
• Proficient in Microsoft Office, particularly Word and Excel.
• Experience assisting executive level personnel is beneficial.

Responsibilities

• Provide administrative support to Architectural Principal.
• Track and input documents to CRM and project sites.
• Coordinate meetings and assist with submissions.

Skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Strong typing skills

Organizational skills

Problem-solving skills

Attention to detail

Multitasking skills

Communication skills

Education

High school diploma

Post-secondary university or college degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Power BI

Microsoft Projects

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Our Vancouver, BC office is searching for an Administrative Assistant, who will work closely with the Directors.The ideal candidate will have experience in a similar role, and possess proficiency in Microsoft: Word, Excel, Outlook, Teams, Projects and Power Bi, and strong typing skills. In addition, possess strong organizational and problem-solving skills with a keen eye for detail.

Role accountabilities:

• Provide administrative support to Architectural Principal
• Assisting in preparation of and follow-up support for proposals, contracts and fee letters, presentations and other correspondence
• Tracking and inputting proposal and contractual documents to Arcadis's CRM and Project sites
• Coordinating meetings, assisting with submissions and other architectural tasks as required
• Email support including message prioritization, filing and redirection
• Screening calls, taking active messages, and redirecting when prudent
• Virtual Meeting arrangement and booking
• Maintaining project lists and contact lists
• Project filing and other document handling as required
• Submitting expense reports and timesheets
• Travel arrangement and booking
• Liaising with the departmental teams and office groups as necessary
  
  

Qualifications & Experience:

• Minimum high school diploma. Post-secondary university or college degree desired.
• Minimum 3 to 5 years' experience working in a large office or work environment.
• Experience working in a large office or work environment
• Highly capable with Microsoft Office programs, particularly Word and Excel
• Cross utilization abilities with Mac & PC necessary
• Professional and pleasant phone manner
• Information managements skills (filing, IT processes, etc);
• Confident with the ability to build strong working relationships
• Energetic, diplomatic, flexible, problem-solving mindset
• Strong organizational and prioritizing skills with the ability to take initiative
• Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines.
• Keen attention to detail and quality checking mindset.
• Strong written and verbal skills with the ability to proofread documents and communications.
• Architectural / Engineering / Real Estate Development experience beneficial
• Ability to anticipate needs and meet expectations
• Experience assisting executive level personnel
• Proactive
• In the office 3 to 5 days a week
  
  

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $52,000-$62,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.