Administrative Assistant

Ascendion; Vancouver; On-site; CAD 45,000 - 65,000; Full time

Job summary

Ascendion seeks an Administrative Assistant to support executive leaders through efficient calendar management, travel coordination, and team operations. The ideal candidate will have over two years of relevant experience and strong Microsoft Office skills, with a passion for team engagement and effective communication.

Qualifications

• Minimum 2+ years experience in an administrative/business support role.
• Must have experience with event coordination and team dynamics.
• Familiarity with Microsoft Office tools is required.

Responsibilities

• Provide executive support and manage complex calendars.
• Coordinate travel and logistics for team members.
• Support team operations and manage headcount logistics.

Skills

Calendar Management

Event Coordination

Team Collaboration

Communication

Tools

Microsoft Office Suite

Job description

About Ascendion :

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for world’s leading brands
• Solve complex problems – and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

About the Role:

Job Title: Administrative Assistant

Job Description:

Responsibilities:

• Executive Support & Calendar Management
• Manages complex calendars, prioritizing meetings aligned with strategic objectives; coordinates international travel and ensures policy compliance.
• Travel & Logistics Coordination
• Arranges comprehensive travel plans, including accommodations, transportation, documentation (visas, immunizations), and daily itineraries using Microsoft tools.
• Cross-Functional Collaboration
• Builds strong relationships with stakeholders across HR, Finance, and other teams to support leader and team effectiveness.
• Team Operations Support
• Manages headcount logistics including hiring, onboarding/offboarding, staff movement, org charts, distribution lists, and security access.
• Event & Meeting Coordination
• Plans and supports team events and site visits, manages logistics, tracks outcomes, and ensures smooth execution and follow-up.
• Project Execution & Ownership
• Independently drives projects, identifies risks, and implements process improvements while maintaining accountability for deliverables.
• Communication & Team Engagement
• Serves as a key point of contact for the team, contributing to team morale, dynamic building, and effective internal communication.

Must Haves:

• Minimum 2+ years Experience in administrative/business support role supporting calendar and team
• Minimum 1 years experience with MSFT office suite
• Minimum 1 years experience with event coordination/meeting logistics

Location: Vancouver, BC.

Salary Range: The salary for this position is between CA$45,000- CA$65,000 Annually. Factors which may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!