Administrative Assistant, Surgery/Oncology

Mount Sinai Hospital (Toronto), Sinai Health; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading hospital is seeking an Administrative Assistant for its Department of Surgery. In this dynamic role, you will support daily administrative activities, ensuring high-quality customer service and organization. The ideal candidate has a college diploma, relevant experience, and strong communication skills, ready to thrive in a healthcare environment.

Qualifications

• Minimum of two years of related experience within a clinical/health environment.
• Experience with various EMRs and booking systems.
• Proficiency with medical terminology and medical dictation-typing preferred.

Responsibilities

• Schedule patient appointments for clinics or operative procedures.
• Maintain physicians' calendars and schedules; process all dictated clinical notes.
• Work collaboratively with other administrative support staff.

Skills

Communication

Problem Solving

Time Management

Organizational Skills

Customer Service

Education

College diploma from an accredited educational institution

College diploma in Medical Office or Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery at Mount Sinai Hospital. In this role, you will exercise sound judgment and independence while managing day-to-day administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem-solving and communication skills to ensure the success of a physician’s clinical practice within the Department of Surgery at Mount Sinai Hospital.

In This Role You Will

• Schedule patient appointments for clinics or operative procedures
• Prepare charts for daily clinics and ensure all results are filed on charts
• Review and transfer messages to physicians with patient charts for follow-up; prepare charts for new patient referrals as required
• Retrieve release of information documents from patient charts to forward information to other physicians; prepare charts for patient rounds
• Maintain physicians' calendars and schedules; process all dictated clinical notes (e.g., fax to referring physicians)
• Establish forms, tables, spreadsheets, etc., to capture monthly statistics
• Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly, and informative service
• Work collaboratively with other administrative support staff
• Communicate and maintain working relationships with several institutions
• Participate in other miscellaneous administrative duties as assigned

Job Requirements

Mandatory

• Successful completion of a college diploma from an accredited educational institution
• Minimum of two (2) years of related experience, preferably working within a clinical/health environment
• Applicants with proven equivalent recent training and experience may be considered
• Experience with various EMRs and booking systems

Preferred

• A college diploma in Medical Office or Business Administration
• Proficiency with medical terminology and medical dictation-typing

Skills and Knowledge

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook
• Strong work ethic; positive, client-focused attitude; professionalism; dependability; commitment to outstanding customer service
• Excellent written and oral communication skills; strong interpersonal skills; ability to convey information effectively
• Effective time management, organizational, and self-planning skills; flexibility to adjust work schedules as needed
• Ability to make decisions, exercise good judgment, discretion, and initiative with confidential information
• Good attendance and work performance record

If you are ready to advance your career within healthcare, apply now and tell us why you would be a great addition to our team.