Administrative Assistant, Surgery/Oncology

Sinai Health System; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Sinai Health System is seeking an Administrative Assistant for the Department of Surgery at Mount Sinai Hospital. The role involves managing day-to-day administrative activities, supporting a dynamic clinical practice, and maintaining strong customer service. Candidates should have a college diploma and experience in a healthcare environment, demonstrating excellent communication and organizational skills.

Qualifications

• Successful completion of a college diploma from an accredited institution.
• Minimum of two years related experience in a clinic/health environment.
• Experience with various EMRs and booking systems is essential.

Responsibilities

• Schedule patient appointments and maintain physicians' calendars.
• Prepare charts and ensure all results are filed correctly.
• Function in a public relations role with clients, providing informed service.

Skills

Customer Service

Communication

Organizational Skills

Education

College Diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

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Job Type: Regular Full Time

Organizational Department: Sinai Health -> Mount Sinai Hospital -> Surgery/Oncology

Employee Group: Non Hospital Operating

Location: Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement: Hours (subject to change)

Hours: Monday to Friday - 37.5 hours per week.

Salary Scale: [Not specified]

Job Description

Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery at Mount Sinai Hospital. In this role, you will exercise sound judgment and independence while managing day-to-day administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem-solving and communication skills to ensure the success of a physician’s clinical practice within the Department of Surgery at Mount Sinai Hospital.

Responsibilities:

• Schedule patient appointments for clinics or operative procedures.
• Prepare charts for daily clinics and ensure all results are filed on the chart.
• Review and transfer messages to physicians with patient charts for follow-up. Prepare charts for new patient referrals as required.
• Retrieve and release information documents from patient charts to forward information to other physicians, and prepare charts for patient rounds.
• Maintain physicians' calendars and schedules. Process all dictated clinical notes (e.g., fax to referring physicians).
• Establish forms, tables, spreadsheets, etc., to capture monthly statistics.
• Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly, and informative service.
• Collaborate with other administrative support staff.
• Communicate and maintain working relationships with several institutions.
• Participate in other miscellaneous administrative duties as assigned.

Job Requirements

Mandatory:

• Successful completion of a college diploma from an accredited educational institution.
• Minimum of two (2) years of related experience, preferably in a clinic/health environment.
• Applicants with proven equivalent recent training and experience may be considered.
• Experience with various EMRs and booking systems.

Preferred:

• A college diploma in Medical Office or Business Administration.
• Proficiency with medical terminology and medical dictation-typing.

Skills and Knowledge

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook.
• Strong work ethic; positive, client-focused attitude; professionalism; dependability; commitment to outstanding customer service.
• Excellent written and oral communication skills; interpersonal and relationship-building skills; ability to convey factual information effectively.
• Effective time management, organizational, and self-planning skills; flexibility to adjust work schedules; meet deadlines; produce high-quality work.
• Ability to make decisions, exercise good judgment, discretion, and initiative, especially with confidential information.
• Satisfactory work performance and attendance record.

If you are ready to advance your career in healthcare, apply now and tell us why you would be a great addition to our team.

Open Date: 6/4/2025

Posting Deadline: 6/18/2025

All applications must be submitted by 4:00 pm on the deadline date.

Employment at Sinai Health is conditional upon credential verification, health review, and proof of immunity and vaccination status. All employees and affiliates will follow safe work practices and health policies. Exemptions due to medical reasons require supporting medical information for review by our Occupational Health department.

Sinai Health includes Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute, and our partner Circle of Care. We deliver comprehensive care across hospital, community, and home settings, focusing on the needs of individuals. Sinai Health is committed to scientific discovery, health solutions, and education, with clinical specialties in rehabilitation, surgery, oncology, urgent and critical care, women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes worldwide. Sinai Health is an affiliate of the University of Toronto.

We are an equal opportunity employer embracing diversity. We encourage applications from Indigenous Peoples, racialized individuals, persons with disabilities, women, and 2SLGBTQIA+ community members. For accommodations during the application process, contact 416-586-4800 ext. 7050 or email [e-mail].