Administrative Assistant - Surgery Program

Njoyn; Newmarket; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to provide essential support to the Surgical & Thoracic Surgery Program. This role is pivotal in ensuring efficient day-to-day operations, requiring a proactive individual who excels in organizational skills and can manage multiple tasks effectively. The ideal candidate will thrive in a collaborative environment, coordinating meetings and preparing high-quality minutes while handling confidential information with discretion. If you are passionate about delivering exceptional administrative support and enjoy working in a dynamic team, this opportunity is perfect for you.

Qualifications

• Proactive approach to managing communications and preparing agendas.
• Ability to prioritize multiple tasks and manage workflow effectively.

Responsibilities

• Provide high-quality administrative support to the Surgical & Thoracic Surgery Program.
• Coordinate meetings and prepare concise minutes in a dynamic environment.

Skills

Administrative Support

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Job description

The Administrative Assistant is responsible for providing administrative and organizational support to the Surgical & Thoracic Surgery Program. This includes ensuring efficient day-to-day support to a physician lead by providing high quality administrative support while ensuring up-to-date office support systems are in place and workflow, schedules, and correspondence are managed effectively.

The Administrative Assistant provides a variety of confidential and time-sensitive advanced administrative duties, often within competing time frames. Takes a proactive approach and works collaboratively with other members of the team when preparing agendas, managing communications and materials, and following-up on outstanding action items. Must be able to prioritize multiple tasks and manage own workflow to ensure quality and efficiency. Coordinate meetings and prepare high quality concise minutes. The Administrative Assistant will provide complex and confidential administrative support in a dynamic environment, and function with a high degree of attention to detail, quality, accuracy and prioritization of work in a team setting.