Administrative Assistant - Surgery Program

Njoyn; Newmarket; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support the Surgical & Thoracic Surgery Program. In this dynamic role, you will provide essential administrative and organizational support, ensuring efficient operations and high-quality workflow. You will be responsible for managing schedules, preparing agendas, and coordinating meetings while maintaining confidentiality and attention to detail. This position is perfect for someone who thrives in a fast-paced environment and enjoys collaborating with a team to achieve shared goals. If you are proactive, organized, and ready to make a meaningful impact, this opportunity is for you.

Qualifications

• Proven experience in providing high-quality administrative support.
• Ability to prioritize tasks and manage workflow effectively.

Responsibilities

• Provide administrative support to the Surgical & Thoracic Surgery Program.
• Coordinate meetings and prepare concise minutes.

Skills

Administrative Support

Time Management

Communication Skills

Attention to Detail

Organizational Skills

Job description

The Administrative Assistant is responsible for providing administrative and organizational support to the Surgical & Thoracic Surgery Program. This includes ensuring efficient day-to-day support to a physician lead by providing high quality administrative support while ensuring up-to-date office support systems are in place and workflow, schedules, and correspondence are managed effectively.

The Administrative Assistant provides a variety of confidential and time-sensitive advanced administrative duties, often within competing time frames. Takes a proactive approach and works collaboratively with other members of the team when preparing agendas, managing communications and materials, and following-up on outstanding action items. Must be able to prioritize multiple tasks and manage own workflow to ensure quality and efficiency. Coordinate meetings and prepare high quality concise minutes. The Administrative Assistant will provide complex and confidential administrative support in a dynamic environment, and function with a high degree of attention to detail, quality, accuracy and prioritization of work in a team setting.