ADMINISTRATIVE ASSISTANT, SPECIALIZED SERVICES (NW)

Northern Health; Terrace; On-site; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Four weeks vacation after one year

Moving expenses support

Employee referral program

Training & leadership development

Pension plan

Job summary

Northern Health is seeking an experienced Administrative Assistant in Specialized Services to coordinate confidential secretarial support for the team and its portfolio. You will help plan, deliver and evaluate programs aligning with NH’s strategic plan.

The role requires effective communication, independent work, and the ability to adapt to changing priorities in a fast-paced health system. Travel to NH sites is required as needed.

Qualifications

• Grade 12 with diploma/certificate in Business or Office Administration plus 3–5 years of progressive administrative experience.
• Experience with electronic staff scheduling and HRIS in a large multi-union environment is an asset.
• Valid B.C. Driver’s license as required.

Responsibilities

• Coordinate, organize and provide confidential secretarial and administrative support to the Specialized Services team.
• Assist in planning, delivery and evaluation of programs and services aligned with Northern Health’s plans.
• Support minutes transcription and follow through on actions arising from meetings.
• Travel to various NH locations as required.

Skills

Interpersonal skills

Verbal communication

Written communication

Adaptability

Project management

MS Office

Minute taking

Teamwork

Confidentiality

Analytical skills

Research skills

Time management

Travel willingness

Education

Diploma or certificate in Business or Office Administration

Tools

MS Office

Database applications

Visio

Job description

Position Summary

Northern Health is looking for an experienced, highly efficient, and self-directed Administrative Assistant, Specialized Services (NW) to join Northern Health.

The Administrative Assistant, Specialized Services is responsible for coordinating, organizing and providing confidential secretarial and administrative support to members of the Specialized Services team and their portfolio. The Administrative Assistant provides support in the planning, delivery and evaluation of programs and services aligned with, and in support of, achieving Northern Health’s vision, mission, values and strategic plan.

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Northern Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

Qualifications

• Grade 12 supplemented by successful completion of a diploma or certificate in Business or Office Administration plus three (3) to five (5) years progressive administrative experience, or an equivalent combination of education training and experience.
• Experience with electronic staff scheduling and human resource information systems in a large multi-union environment an asset.
• Valid B.C. Driver’s license (as required).

Skills and Abilities:

• Ability to use effective interpersonal skills to establish and maintain respectful relationships with staff, physicians, all levels of the organization, and the public.
• Ability to communicate in an effective and professional manner, both verbally and in writing.
• Ability to adapt and be flexible to changing priorities and demands in a fast paced environment.
• Ability to initiate, organize and complete work projects without supervision, given established priorities and deadlines.
• Proficiency in MS Office, including Word, Excel, PowerPoint, VISIO, database applications and other software.
• Ability to apply decision-making and analytical skills to find solutions to issues.
• Ability to record and transcribe minutes of meetings, and to organize administrative follow through on actions arising.
• Ability to work effectively, both independently and as part of a team.
• Ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential or sensitive nature.
• A broad knowledge of office administration practices and basic accounting procedures.
• Basic research skills to investigate issues and compile information.
• Ability to take initiative to develop and lead improvement to systems, procedures and processes.
• Physical ability to carry out the duties of the position.
• Ability and willingness to travel to various locations within NH, as required.

Where you will be working:

Community:

Information about living, working, and thriving in the area is available through Terrace

More about Northern Health

Northern Health (NH) boasts the most affordable communities in BC to live, work, and play. NH covers an area of nearly 600,000 square kilometres and offers health services in 26 communities, 55 First Nations communities, 11 Métis chartered communities, and Inuit families. We provide both hospital and community-based care to a population of approximately 300,000 people. With a team of over 12,000 staff and physicians, we are committed to offering high quality, care in collaboration with communities and partner organizations throughout Northern BC.

What Northern Health Has to Offer You!

Joining Northern Health means becoming part of a supportive team that values your growth and well-being. Here’s what we provide:

• Benefits for Indigenous Employees: Ceremonial, Cultural, and Spiritual Leave, Access to NH Indigenous Community of Practice.
• Comprehensive benefits including extended health, dental, and a municipal pension plan for part-time and full-time employees. Casual employees have option of paying for benefits.
• Four weeks of vacation after one year of continuous service.
• Financial support for moving expenses for eligible positions.
• Employee referral program with attractive incentives.
• Employer-paid training and leadership development opportunities.
• Access to spectacular outdoor activities and enjoy the shortest commutes in BC.
• Loan Forgiveness Programs offered through Federal and Provincial Government for eligible professions.