Administrative Assistant Special Education & Student Services

Ottawa Catholic School Board; Ottawa; On-site; CAD 52,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Ottawa Catholic School Board is hiring an Administrative Assistant in the Special Education & Student Services department. This is a permanent, full-time 12-month position with a salary range of $52,497–$56,372.

Effective date is approximately September 14, 2026, and a Vulnerable Sector Check is required for non-OCSB employees. The role involves supporting a multi-disciplinary team, maintaining records, assisting with reports and events, and performing related duties as assigned by the

Qualifications

• Secondary School Diploma.
• One year of Community College.
• Two years of related experience.
• Excellent oral, written and interpersonal skills.
• Initiative, tact, confidentiality, discretion and diplomacy.
• Superior organizational skills.
• Strong computer skills and an advanced level of proficiency using Google Suites.

Responsibilities

• performs general administrative support services for a multi-disciplinary team;
• maintains accounting records, office records and statistical data;
• assists in event planning;
• assists in the compilation and organization of materials and information for reports;
• performs other duties as assigned by the supervisor.

Skills

Oral and written communication

Interpersonal skills

Confidentiality and discretion

Organizational skills

Initiative and diplomacy

Strong computer skills

Education

Secondary School Diploma

One year of Community College

Tools

Google Suites

Job description

Administrative Assistant

Special Education & Student Services

C.U.P.E. 2357 (12 month, Level 3)

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students in 91 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Under the direction of the Principal, Special Education & Student Services , the Administrative Assistant will:

• performs general administrative support services for a multi-disciplinary team;
• maintains accounting records, office records and statistical data;
• assists in event planning;
• assists in the compilation and organization of materials and information for reports;
• performs other duties as assigned by the supervisor.

Required Qualifications, Experience, Knowledge and Skills:

• Secondary School Diploma;
• One year of Community College;
• two years of related experience;
• excellent oral, written and interpersonal skills;
• initiative, tact, confidentiality, discretion and diplomacy;
• superior organizational skills;
• strong computer skills and an advanced level of proficiency using Google Suites.

This is a permanent, full-time, twelve (12) month position with an annual salary range of $52,497 – $56,372. A comprehensive employee benefits package is also provided.

The effective date is approximately September 14, 2026.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment.