Accounting Assistant, 100% Regular (External Posting)

Ottawa-Carleton District School Board; Ottawa; On-site; CAD 50,000 - 61,000; Full time

Job summary

The Ottawa-Carleton District School Board is seeking an Accounting Assistant to provide clerical support to Financial Services, handling accounts payable, accounts receivable and general accounting.

Under the direction of the Finance Officer, you will process payments to vendors and schools/sites, record revenue from multiple sources, respond to inquiries, file and maintain records, and support Accounting Administrators with daily tasks.

Qualifications

• Secondary diploma and accounting courses; minimum 1 year related experience.
• Familiarity with OCDSB policies and procedures.
• Knowledge of financial and accounting procedures and practices.
• Experience with OCDSB financial systems and invoicing/budget tools preferred.
• Good keyboarding for data entry; proficient in Google Workspace and MS Office.
• Ability to learn new financial applications quickly.
• Ability to reconcile general ledger accounts and vendor statements.
• Strong interpersonal and written communication for service and inquiries.
• Organizational and time-management skills.
• Ability to work independently and as part of a team.

Responsibilities

• Process payments to vendors and schools/sites.
• Record revenue from federal, provincial, corporate and public sources.
• Provide high level of service to schools/departments and the public.
• Respond to inquiries via written, electronic, telephone, in-person.
• File and record electronic payments and receipts.
• Provide support to Accounting Administrators.

Skills

Accounting I

Accounting II

Google Workspace

Microsoft Office Suite

Data entry

Communication skills

Time management

Independent work

Teamwork

Education

Secondary diploma

Accounting courses (post-secondary)

Tools

Google Workspace

Microsoft Office Suite

Invoicing systems

Budget inquiry

Job description

External Posting - applications from approved casual and term ESP employees and external candidates. (Regular (permanent) ESP employees must apply to the Internal posting)

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

ACCOUNTING ASSISTANT

Location: OCDSB Administration Building; 133 Greenbank Road, Nepean ON
Position Status: 1.0 Regular, Full-time, 12 month work year
Hours of Work: Monday to Friday, 35 hours per week
Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)
Salary range: $49,556 to $61,287 per annum (Level 5)

Job Summary

Under the direction of the Finance Officer, the Accounting Assistant provides clerical support to Financial Services in the areas of accounts payable, accounts receivable, and general accounting. This position will process payments to vendors and schools/sites; receives and records revenue from federal, provincial, corporate and public sources; provides a high degree of service/support to schools/departments and the public; responds to written, electronic, telephone, in-person, school/departmental and external queries in a knowledgeable, professional and courteous manner; files and records electronic payments and receipts; and provides support and assistance to Accounting Administrators.

Qualifications

• Secondary diploma, and an additional year of post secondary accounting courses (Accounting I and II), and a minimum of 1 year related accounting experience. An equivalent combination of education and experience may also be considered;
• Familiarity with relevant OCDSB policies and procedures;
• Knowledge of financial and accounting procedures and practices;
• Working knowledge of the OCDSB financial systems, including applicable accounting software, budget inquiry, facility booking and invoicing systems is preferred.
• Good Keyboarding skills for data entry activities;
• Proficiency in Google Workspace and Microsoft Office Suite, including word processing, spreadsheet and database applications;
• Ability to learn and adapt quickly to new financial applications in a rapidly changing data processing environment;
• Ability to reconcile general ledger accounts and vendor statements;
• Interpersonal and (oral and written) communication skills for providing customer service support/assistance, responding to inquiries, and providing explanations and clarification to OCDSB personnel and external clients in a friendly, courteous and efficient manner, and for which tact, diplomacy and discretion is required;
• Organization and time management skills to organize tasks and meet established deadlines;
• Ability to adapt to changes in technology (ie. electronic methods of paying/receiving) while reconciling accounts and reports;
• Ability to work independently, with minimum supervision and as part of a team.

Note: as part of the selection process, a basic bookkeeping test may be administered prior to the interview.

Application Process

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.

If you are not a Board employee and do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'.

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

1. Applications from Regular full-time and part-time employees within the ESP bargaining unit are given first consideration. (Internal Posting)

2. Applications from term and casual employees within the ESP bargaining unit are given 2nd consideration. (External Posting)

3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the \"Internal\" Job posting in order to be given 1st consideration.

In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position for a period of six (6) months.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to [e-mail] at any time.