Casual Office Administrator

Ottawa Catholic School Board; Ottawa; On-site; CAD 32,000 - 45,000; Part time

Job summary

Ottawa Catholic School Board is hiring for a Casual Office Administrator to support principals and staff across multiple schools. The role includes receptionist duties, records management, and ordering supplies, with on-call availability during regular school hours.

Salary is hourly with vacation pay in lieu, and applicants must meet education and experience requirements. HR processes and privacy commitments apply, with accommodations available per AODA guidelines.

Qualifications

• Secondary School Diploma.
• One year of Community College in a related field.
• Three years of related experience.
• Proficiency in word processing.
• Excellent organizational and interpersonal skills.
• Tact, diplomacy and discretion.
• Ability to work independently.
• Casual Office Administrators/Administrative Assistants must be available to work on call during regular school hours at various school locations.

Responsibilities

• provides secretarial and administrative services for the Principal and staff.
• acts as a receptionist.
• maintains office records.
• orders school supplies.
• provides basic medical attention.
• and performs other duties, as assigned by the supervisor.

Skills

Word Processing

Organizational Skills

Interpersonal Skills

Tact & Diplomacy

Discretion

Independent Work

Education

Secondary School Diploma

One year of Community College in a related field

Job description

Casual Office Administrator

C.U.P.E. 2357

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students in 91 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Responsibilities and Duties: T he Office Administrator:

• provides secretarial and administrative services for the Principal and staff;
• acts as a receptionist;
• maintains office records;
• orders school supplies;
• provides basic medical attention;
• and performs other duties, as assigned by the supervisor.

Qualifications and Experience:

• Secondary School Diploma;
• one year of Community College in a related field;
• three years of related experience;
• proficiency in word processing;
• excellent organizational and interpersonal skills;
• tact, diplomacy and discretion;
• ability to work independently.
  
• Casual Office Administrators/Administrative Assistants must be available to work on call during regular school hours at various school locations.

Salary: These are casual positions with an hourly wage range starting at $27.75 plus 4% in lieu of vacation pay.

Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.

Questions regarding the application process can be directed to [e-mail]

You will be required to provide a negative Original Police Record Check for the Vulnerable Sector dated within the last 6 months if successful in the hiring process.

AI may be utilized throughout the selection and recruitment process

Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA) , if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [e-mail] prior to the posting closing date so that appropriate arrangements can be made.

Data Privacy Statement:

Personal information on this form is collected under the authority of Ontario Regulation 298 (Operation of Schools - General) under Education Act, R.S.O. 1990, c. E.2, as amended (“Education Act”), sections 58.5(1) and 171(1) of Education Act and will be used by Ottawa Catholic School Board (“OCSB”) for employment purposes. The information is retained in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M. 56 and will be disclosed to authorized OCSB staff in order to administer the above purpose. The Board’s ‘Notice of Collection Use and Disclosure’ & the ‘Protection of Privacy Policy’ support document entitled ‘Privacy and Information Management of Personal Information’ may be viewed on the Board’s website at www.ocsb.ca. Questions about Privacy should be directed to the Privacy Officer by email to [e-mail] .