Administrative Assistant – Regina

CLAAS Industrietechnik GmbH; Regina; On-site; CAD 40,000 - 50,000; Full time

Job summary

Canada West Harvest Centre Inc. is seeking an Office Administration professional to support reception, documentation, and clerical tasks at our Regina Emerald Park location.

You will handle phones, scheduling, bookings, inventory, vendor interactions, and basic accounting support while maintaining confidentiality and professionalism in a busy environment.

Qualifications

• Experience in office administration or related role preferred.
• Ability to handle confidential information with discretion.
• Familiarity with accounts payable/receivable is a plus.

Responsibilities

• Reception duties: phones, mail, greeting customers, POS, log book, petty cash.
• Book hotel rooms and negotiate pricing of contracts.
• Order office and customer lounge supplies.
• Coordinate logistics for service and sales equipment.
• Record reports in ASPEN system.
• Complete inventory and reconciliation for whole goods.
• Manage bank deposits.
• Organize showroom displays.
• Coordinate clinics, tours, and grand openings.
• Interact with vendors and internal teams as needed.
• Support branding and fixtures; prepare agendas and minutes.

Skills

Excellent communication

Confidentiality

Time management

Organizational skills

Team player mindset

Multi-tasking

Microsoft Office proficiency

Quick learner

Attention to detail

Customer service

Tools

Microsoft Office

ASPEN

POS systems

Job description

Company:Canada West Harvest Centre Inc.
Location:Regina Emerald Park
Start Date:10/05/2026
Professional Level:Professionals
Key Area:Office Administration

MUST BE ELIGIBLE TO WORK IN CANADA

Canada West Harvest Centre is part of a family-owned company that has people throughout Saskatchewan. Be part of a team that ensures the successful service and sales of the CLAAS product range. Together, with our sales partners, we strive to empower farmers to be the best in their fields.

Your role on our team:

• All reception duties – phones, mail, greeting customers, POS, business cards, key log book, and petty cash.
• Books hotel rooms and negotiate pricing of contracts.
• Orders office and customer lounge supplies ensuring cost efficiency and ample stock.
• Coordinates logistics for service and sales equipment.
• Records incoming and outgoing reports in ASPEN.
• Completes whole goods inventory, location, and reconciliation.
• Manages bank deposits.
• Manages Showroom displays.
• Organizes clinics, factory tours, and grand openings.
• Interacts with internal and external vendors as needed.
• Manages all CLAAS and CWHC branding and fixtures. Prepares agendas and take minutes at managers meetings.
• Orders janitorial personnel and supplies.

Your profile:

• Job related experience in Ag Industry preferred, not required
• Proven ability to keep confidential data, maintain professionalism, and perform under pressure.
• At all times, must be able to display high degree of judgment, discretion and confidentiality
• Previous A/P and A/R experience desired
• Knowledge of general business practices
• Ability to learn new software programs
• Ability to multi-task and follow through with defined tasks
• Ability to communicate clearly and concisely, both written and orally
• Strong team member mindset
• Good organization and time management skills with a willingness to work a flexible schedule to meet deadlines.
• Strong analytical skills
• Proficient computer use including Microsoft Office suite.