Receptionist/Administrative Assistant

Jobless; Town of Grimshaw; On-site; CAD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive wages

Health and Wellness benefit plan

Paid on-the-job training

Inclusive team culture

Job summary

LaPrairie Works Inc. is seeking a reliable Receptionist/Administrative Assistant to join our Grimshaw, Alberta team. You will support multiple departments with clerical duties, coordinate meetings, and maintain office operations with confidentiality and professionalism.

You will report to the Senior Accountant/Administration Supervisor and help manage email, phone inquiries, data entry, and document preparation in a fast-paced environment.

Qualifications

• Business Administration Diploma or equivalent experience.
• Strong written and verbal communication across all levels.
• Proficient with Microsoft Excel and Office.
• Excellent telephone manners and interpersonal skills.
• Attention to detail and strong organizational abilities.
• Ability to draft memos, letters, and basic correspondences.

Responsibilities

• Answer telephone, email, and in-person inquiries from clients and partners.
• Refer inquiries to appropriate individuals or departments.
• Provide support to AP/AR, Payroll, and Administration teams as needed.
• Prepare forms, letters, reports, and memos.
• Arrange meetings, book rooms, and coordinate logistics.
• Manage mail, stock, and office supplies; maintain reception area.
• Present a positive, professional image to visitors and partners.
• Assist in documenting meeting minutes and support safety procedures.

Skills

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Professionalism

Education

Business Administration Diploma

Tools

Microsoft Excel

Microsoft Office

Job description

At LaPrairie Works Inc., every day is a chance to learn, collaborate, and thrive in a professional team environment! We are currently seeking a reliable and highly motivated individual to join our team as a Receptionist/Administrative Assistant in Grimshaw, Alberta. This is an excellent opportunity for someone who is looking to apply their skills and knowledge and to develop their professional career.

This position will report to the Senior Accountant/Administration Supervisor and will be responsible for a wide variety of clerical office duties in support of company administration. The work performed is varied, requiring confidentiality, communication skills, an ability to make ongoing adjustments within a complex environment, and an ability to meet deadlines.

Roles and Responsibilities:

• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, employees and other parties.
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
• Provide support to the AP/AR department, Payroll department, the Controller and the Director of Operations, as required.

• Daily, first thing in the morning, review After-hours Answering Service messages for the previous night and document, file, and relay, if required, to appropriate individual.
• Maintain a call log for all incoming calls/e-mails and in-person inquires.

• Type forms, letters, reports, and memos as necessary.
• Assist in compiling data for various reports.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure appropriate meals and equipment are in place.

• Book hotels for staff, issue PO, and provide PO, or Credit Card information, as required.
• Arrange and attend Management and Safety meetings as required; take, distribute, and archive meeting minutes.

• As a first point of contact, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Ensure that the appropriate evacuation procedures are in place and carried out in the event of an emergency.
• Observe and report any security issues.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Manage and maintain appropriate stocks and office supply orders.
• Maintain adequate amounts of standard hardcopy forms (timecards, CWS, S&I sheets, Safety Forms, etc.) and re-order as necessary.

• Maintain reception, kitchen, and other general areas in a tidy and presentable manner.
• Perform other duties, as assigned.

Requirements:

• Business Administration Diploma, or an acceptable combination of education and experience.
• Strong written and verbal skills to communicate with all levels of the organization and its executive team.
• Strong knowledge of general office procedures.
• Ability to compose draft correspondence, including memos, letters, etc.
• Proficient knowledge of Microsoft Excel and Office.
• Superior telephone manners and strong interpersonal skills.
• Attention to detail and excellent organizational skills.

What we offer:

• Competitive wages and Health and Wellness benefit plan.
• Paid on-the-job training with additional learning opportunities.
• An inclusive and supportive team culture.
• And much more!

LaPrairie Works Inc. is a diversified and growing highway and bridge maintenance and civil construction specialist located in Western Canada. We are a member of LaPrairie Group of Companies, which has been in business in Western Canada since 1982 (www.laprairiegroup.com).