Administrative Assistant / Receptionist

ARJAE Design Solutions Ltd.; Nisku; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

RRSP match

Job summary

ARJAE Design Solutions Ltd. is seeking an Administrative Assistant to join our Nisku, Alberta team.

You will provide data entry and general administrative support to office, project and engineering groups, while handling reception duties and ensuring accurate time entry for payroll and invoicing. The role requires strong organizational and communication skills, the ability to multi-task in a fast-paced, entrepreneurial environment, and a commitment to supporting safety policies across the site.

Qualifications

• Minimum 2 years in an administrative role, preferably in an engineering/fabrication environment.
• Proficient in data entry with high accuracy.
• Certificate or diploma in Office Administration is an asset.
• Ability to multi-task and provide admin support to multiple internal groups in both office and shop.
• Strong communication and customer-service mindset.
• Collaborative, team-oriented attitude.
• Legally entitled to work in Canada.

Responsibilities

• Providing data entry and other administrative support services to office, project & engineering teams
• Performing reception duties for the office, answering phones, greeting and directing visitors, and handling/routing inquiries
• Performing time entry for shop and office employees with a high degree of accuracy for job costing, customer invoicing and payroll
• Providing support and assistance to other groups in the office and shop as required
• Supporting the planning and organization of meetings, company events, travel arrangements, etc.
• Supporting the preparation, collection, tracking and maintenance of project-related documentation
• Assisting with setup of new work stations and other basic IT support
• Following and supporting Arjae's safety policies and procedures
• Performing other related duties as assigned

Skills

Organizational skills

Customer service

Attention to detail

Multi-tasking

Team-oriented

Fast-paced environment

Communication skills

Education

Office Administration diploma/degree

Tools

Excel

Word

Outlook

SharePoint

OneDrive

Adobe Acrobat

Bluebeam Revu

Job description

Key Responsibilities

As Administrative Assistant, your responsibilities will include:

• Providing data entry and other administrative support services to office, project & engineering teams
• Performing reception duties for the office, answering phones, greeting and directing visitors, and handling/routing inquiries
• Performing time entry for shop and office employees with a very high degree of accuracy for job costing, customer invoicing and payroll
• Providing support and assistance to other groups in the office and shop as required
• Supporting the planning and organization of meetings, company events, travel arrangements, etc.
• Supporting the preparation, collection, tracking and maintenance of project-related documentation
• Assisting with setup of new work stations and other basic IT support
• Following and supporting Arjae's safety policies, programs and procedures in support of our commitment to the safety of all employees, clients, and other stakeholders
• Performing other related duties as assigned

Qualifications/Requirements

• Strong organization, communication and customer-service skills with a friendly, professional demeanor
• Demonstrated experience and commitment to performing detail-oriented work with a very high degree of accuracy
• A minimum of 2 years experience in an administrative role, preferably in an engineering and/or fabrication environment
• Proficient in data entry, with a high degree of accuracy
• Certificate or diploma from an Office Administration-related program is an asset but not required
• Ability to multi-task and provide administrative support to multiple internal groups in both an office and shop environment
• Strong computer skills and proficiency in Excel, Word, Outlook, SharePoint, and OneDrive are required; Adobe and/or Bluebeam Revu experience is an asset
• Collaborative and team-oriented approach to support the business
• Ability to work in a fast-paced, entrepreneurial environment

Additional Information

• This position is based in our office in Nisku, Alberta
• Must be legally entitled to work in Canada
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

We thank all applicants, however only those selected for further consideration will be contacted.